Job description

About:

Collins Building Services (CBS) is proud to be a leading firm in facility management throughout the New York Tri-State area for over 30 years. Clients choose us for our commitments of superior quality service, transparency and innovation, tailored to their individual needs. With over 3,200 employees, Collins Building Services’ Accounting team is responsible for maximizing our profitability.

As part of Collins Building Services’ Accounting Team, you will be familiarized with every aspect of the industry to maintain and strengthen our financial position. We are funding constant innovation, evaluating the business impact, developing, forecasting and managing annual budgets. If you want to work for a company that’s focused on providing you the best experience with a continued focus on your growth and development – join CBS’ Accounting Team!

Job Overview:

The Accounting Administrative Assistant will support the Vice President of Finance and Accounting Management Team with a variety of routine and semi-routine accounting projects in accordance with standard procedures including, but not limited to accounting, contracting, and general administrative support.

Responsibilities:

• Manage, report and file department records, including team’s schedule, attendance, and vacation calendar, amid all other necessary documentation that supports the accounting department.
• Function in department operating systems ensuring timely responses to incoming calls, mail and emails, including drafting written responses to all levels of management.
• Coordinate, schedule and facilitate meetings and presentations, including dates, agendas, meeting rooms and invites.
• Develop and organize financial statements reporting packages.
• Create and maintain client accounting contact list.
• Order supplies and equipment necessary for Accounting department productivity.
• Provide other administrative support as needed.

Qualifications and Competencies:

• High School degree minimum. College degree preferred.
• Minimum of 3-5 years related experience in Accounting and Finance support is preferred.
• Proficient in Microsoft Office Suite systems, high comfort level leveraging reporting tools daily.
• Exceptional communication skills, both verbal and written.
• Excellent facilitation, and interpersonal skills, with the ability to liaise positively with all levels of management.
• Strong analytical, organizational, and problem-solving skills.
• Professionalism and discretion along with excellent prioritization skills.

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Collins Building Services provides equal employment opportunities to all employees and applicants. The Company does not discriminate in employment opportunities or practices on the basis of race, creed or religion, color, national origin, sex, age, disability or handicap, marital status, military or veteran status, sexual orientation, citizenship or citizenship status, or any other characteristic protected by federal, state, or local law.​

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you fully vaccinated against covid-19 virus?

Experience:

• Administrative: 3 years (Required)

Work Location: One location

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