Job description

The Accounts Payable/Accounting Assistant is responsible for the financial, administrative and clerical support for the company. The aspect of the position requires organizational skills and attention to detail for a variety of accounting and clerical tasks. The Accounts Payable/Accounting Assistant will work closely with the Accounting Analyst and Director of Finance and Accounting and all other departmental staff to support their operations.

Job Description/Responsibilities:

· Perform and process high-volume accounts payable invoices and payment as they are due (scan and electronic file)

· Allocate and record all invoices and expense reports received from employees and vendors to proper general ledger accounts in SAGE 100

· Compare and verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

· Monitor payments and expenditures, including purchase orders, invoices, statements, recurring payments and leases

· Obtain proper information and/or data regarding invoice payments

· Prepare and perform weekly check runs

· Assist and verify with employee expense report

· Address vendor payment inquires

· Establish and maintain relationships with new and existing vendors

· Process and reconcile all company purchase card expense report from employees such as charge receipts and completeness, accounting code accuracy and appropriateness in Arvest (CenterSuite)

· Prepare accounts payable aging trial balance report in SAGE 100

· Maintain 1099 vendor files for accuracy and generate annual forms

· Update Certificates of Insurance and W-9 information in the Master Vendor File (scan and electronic file)

· Assist with month end close/reports, budget preparation, and annual financial audits as necessary;

· Perform such other accounting, financial, or administrative tasks as may be required;

e.g. payroll reconciliation, fixed asset reconciliation, property tax renditions, general ledger reconciliation, and balance sheet reconciliation;

· Attend to meetings as necessary

· Adhered to General Accepted Accounting Principles and accounting best practices;

· Follow organizational and departmental policies and procedures, as applicable

· Other duties as assigned

Education & Experience:

· Associate in Finance, Business, or Accounting (required)

· Bachelors in Finance, Business, or Accounting (preferred)

· 2 or more years of relevant work experience as an accounts payable, accounts receivable, accountant or equivalent

· Wires, ACH, transfers, and EPayables (preferred)

· 3-5 years of SAGE 100 (preferred)

· 3-5 years of financial trend analysis experience (required)

· 3-5 years complex company financial accounting experience (required)

· Intermediate in MS Outlook, Excel, Word, and PowerPoint (required)

· 2 or more years of GAAP experience (preferred)

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Siloam Springs, AR 72761: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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