Description:

• Ensure the day-to-day processing of all vendor invoicing is completed in an accurate, effective, and timely manner. Specific tasks include but are not limited to:

o Open, review, and process vendor invoices (including employee expense reports) in the Site’s ERP system in accordance with Ascensus’ policies and procedures.

o Ensure that only items / services invoiced by vendors and properly ordered by the Company are processed in the ERP system for future payments in compliance with the guidelines established by the Company.

o Properly code vendor invoices to the proper general ledger accounts and cost codes in an effective and timely manner

o Assist with identifying and implementing process improvements in the account payable function in a timely manner.

o Manage incoming vendor inquiries regarding invoice payment or other issues while ensuring the site’s Financial Manager is properly aware of significant items / issues.

o Assist with ensuring the Site’s A/P email box is reviewed each business day and all necessary actions required to be taken are happening in a timely manner to enable effective processing of all payable transactions initiated through the A/P email box. This includes saving invoices, forwarding to appropriate personnel for proper review, approval, and tracking of open invoices. Target time to complete the process for each transaction is within 2 business days.

o Expedite the vendor invoice processing as required.

o Collect all required paperwork necessary to enter and process vendor invoices, such as receiving reports.

o Work with the Elma Team to continually improve the purchase order process The role is expected to become a purchase order process subject matter expert (SME) for the Elma site, including: 

having a working knowledge of entering purchase orders in the SAP system.

 Assisting with the training key personnel in using the purchase ordering system.

• Perform special projects, as required, to assist the business and broader team in achieving its goals and objectives.

Skills:

Accounts payable, Invoice processing, Microsoft office, SAP 4 Hana, Accounting, Sap, Reconciliation

Top Skills Details:

Accounts payable,Invoice processing,Microsoft office

Additional Skills & Qualifications:

• Strong communication skills, including ability to speak with vendors in a positive / decisive manner.
• Ability to define problems, collect data, establish facts, and draw conclusions.
• Strong organizational and problem-solving skills including the ability to define problems, collect data, establish facts, and draw conclusions.
• Ability to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Proven ability to manage multiple projects and meet deadlines.

Experience Level:

Intermediate Level

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

• Medical, dental & vision
• 401(k)/Roth
• Insurance (Basic/Supplemental Life & AD&D)
• Short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.