SUMMARY: Performs general accounting functions using the Uniform System of Financial Records Chart of Accounts and is primarily responsible for accurately processing and recording vendor payments and maintaining an accurate accounting of the District's assets.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Distributes purchase orders, places orders with vendors and distributes file copies and back-up documentation
• Performs accounts payable functions; inputs and reconciles invoices to purchase orders or receipts and prints accounts payable reports
• Examines and verifies accounts payable reports, reconciles vendor statements, contacts vendors for information or corrective actions, contacts district personnel regarding purchase requests, receipts, invoices and maintains vendor files
• Maintains an updated, detailed reconciliation of vendors’ monthly statements
• Receive and process receipts, donations, gifts, refunds, student activity account, vendor ledgers, bank statements, expense reports
• Prepares monthly Use Tax and submits to the Arizona Department of Revenue
• Maintains fixed asset inventory control records, assigns property control numbers and processes disposal of assets; maintains and updates general fixed asset listings
• Reconciles fixed asset values to the General Ledger
• Provides information as requested/needed for annual audits
• Assists with year-end and closing functions

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of generally accepted accounting and purchasing practices
• Knowledge of automated computer financial management systems operation
• Knowledge of applicable Federal and State laws, district procedures and Board policies
• Knowledge of customer service methods and techniques
• Ability to operate standard office equipment
• Ability to communicate effectively verbally and in writing
• Ability to do detailed mathematical computations
• Ability to maintain confidentiality
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
• Ability to work cooperatively and courteously with staff, students, parents and community members
• Ability to handle confrontation and conflict without an emotional response
• Ability to speak and read English proficiently
• Produce accurate work and complete assignments with minimal supervision

QUALIFICATIONS & REQUIREMENTS:

Education & Experience:

• High School diploma or equivalent
• 2 years previous accounting or purchasing experience (Preferred)
• Experience with automated accounting systems (Preferred)
• Criminal justice/Fingerprint clearance
• Maintain requirements for access to Fort Huachuca

Any equivalent combination of training, education and experience that meets minimum requirements

Computer Proficiency: Demonstrated general proficiency in computer programs such as Microsoft Excel, Word and Outlook, and job-specific computer programs.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to reach with hands and arms. The employee is frequently required to sit and occasionally stand and walk. The employee may be required to move ten pounds and could occasionally lift or move up to twenty-five pounds.

WORK ENVIRONMENT:

Indoor office environment. This position regularly works indoors. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with employees, external agencies and the public.