Job description

Accounts Payable Specialist
$22-24/hr DOE
3+ month contract with the possibility of going permanent for the right person
Estimated hours per week: 40
8-5 pm (Tues, Wed, and possibly Thursday in office and the other days remote

GENERAL SUMMARY:

The Accounts Payable (AP) Specialist is responsible for the Company's daily invoice processing. Under general supervision,the AP Specialist takes ownership of the invoice and approval workflow management process and is accountablefor driving process improvements. The AP Specialist provides support to both internal and external customers for all AP inquiries in a manner that is professional and timely.

RESPONSIBILITIES:

• Utilizes the functionality of Open Text and SAP to enter invoices into the system.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; resolving purchase order,

contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding
memos; issuing stop-payments or purchase order amendments.
o Purchase order invoices
 Verifies vendor, product, quantity and dollars charged between purchase order information
and invoice. Inputs and/or corrects discrepancies as needed.
 Work with internal contact for any discrepancies
o Non Purchase order invoices
 Ensure authorized approval is obtained according to the Company's DOA
o Verifies vendor accounts by reconciling monthly statements and related transactions.
o Works with Vendors and suppliers on invoicing and billing process to ensure prompt payment.
o Manages/track various utility payments (e.g. power) to ensure timely payment.

• Pays employees by receiving, verifying and entering expense reports.
• Identifies problematic invoices, researches, and takes action to both resolve and eliminate future occurrences

of the issue. Escalates as appropriate.

• Manage all invoices and clear discrepancies utilizing the functionality of Open Text to monitor AP queues and

process invoices through the automated process.

• Addresses both internal and external customer based inquiries providing assistance as needed regarding any

discrepancies further identifying and recommending a resolution.

• Verifies and applies ancillary charges according to the Company's guidelines.
• Verifies sales/use tax in accordance with Divisional guidance.
• Compliance reporting for the Company's Travel Card / Purchasing Card Programs.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Required Education:

• High school diploma or equivalent. Associate’s degree in Business, Accounting or related-field a plus.
• In lieu of degree requirement, consideration for up to 3+ years of additional related experience may be

accepted.

Required Length & Type of Experience:

• High school diploma
• 3 years high volume (manually entering 100+/day) accounts payable experience in a large ERP system a MUST
• Prior experience with SAP or similar ERP System is a MUST

Knowledge, Skills & Abilities:

• Knowledge of Google products including but not limited to Gmail, Google Meets and Google Chat a plus
• Proficient in Excel
• Knowledge of basic accounting concepts and principles.
• Ability to operate in a metric-driven performance environment.
• Strong problem solving and critical thinking skills to include the ability to perform and apply research and data

analysis to recommend resolutions and drive continuous improvements.

• Strong organization skills with ability to independently adjust and manage multiple priorities with

thoroughness and accuracy.

• Strong oral and written communication and interpersonal skills. Ability to adjust communication method

based on customer situation.

• General math skills
• A positive, process-improvement focused approach and willingness to learn coupled with the ability to work in

a team environment.

• Exhibits customer focused behavior such as building positive relationships and striving to understand

customer needs.

Job Type: Contract

Pay: $22.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

arclintfl.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, arclintfl.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, arclintfl.com is the ideal place to find your next job.