Job description

~Benefis is hiring a Registry/On Call Accounts Payable Technician~

This is your opportunity to join one of Montana's most modern and progressive health systems. One of the "150 Top Places to Work in Healthcare" 6 years in a row. We also were recognized as one of "America's Best Midsize Employers" by Forbes.

People who work at Benefis are part of a community. You'll have the support of your organization, excellent compensation, as well as great benefits - and the advantage of working at the highest level of your field.

Job Summary: Under the direction of the Manager of System Finance with occasional instruction from the assigned Accountants and from the Director of Supply Chain Management, this position is responsible for performing a variety of accounts payable functions for all of the Benefis Health System entities. Duties include invoice processing, invoice & purchase order 3-way matching, credit memo processing, responding to vendor and manager inquires, data entry, issuing and disbursing payments by multiple means (check, single use account, EFT, etc), performing month end accounts payable close and accruals, coordinates with other staff on vendor master file maintenance, reconciling vendor statements, manage recurring vouchers as required, prepare patient refunds as documented by the Patient Billing Services (PBS) staff, researching AP issues, records management and other accounts payable related tasks.

DUTIES AND RESPONSIBILITIES:

• Performs invoice data entry to facilitate the accounts payable process
• Adheres to Internal Control practices and policies, including reviewing invoices for reasonable approval and general ledger coding
• Balances AP batches for all Benefis Health System entities
• Audits invoices against the purchase order/receiving report for correct vendor information, items, quantity and price (3-way match)
• Monitors invoices for correct information; investigates invoice or payment errors.
• Processes vendor credits
• Prepares weekly cash requirements and secures approval before vendor payments are released
• Processes invoices for payment for all System entities, including those originating in Supply Chain Management
• Ensures payments are made to vendors according to the terms, prepares and processes disbursements to vendors
• Matches vendor payments to source documentation before payments are released
• Produces demand checks (payments to vendors) for disbursements as needed
• Maintains effective relationships with internal and external vendors
• Works with payroll staff to timely disburse payroll related AP items
• Reconciles vendor monthly statements. Takes appropriate action on any items approaching or past due.
• Works closely with PBS department to issue patient refunds
• Works closely with Pharmacy department and resolves issues with Pharmacy batches
• Maintains appropriate recordkeeping according to retention policies while ensuring confidentiality
• Works with Benefis travel vendors ensuring appropriate controls with respect to travel related expenses producing related travel reports as required
• Works closely with Supply Chain Management staff
• Communicates vendor file info to the Accountants in order to maintain accurate vendor master file data
• Assists Accountants with annual financial audits and other year end processes (1099)
• Provides administrative support for the Accounting and Material Management departments
• Trains managers and supervisors in Benefis AP policies and procedures
• Orders department supplies, forms, checks and other necessary documents
• Manages system freight payments
• Gathers data and performs special projects as requested
• Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations.
• Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict.

Qualifications:

• High school graduate or equivalent.
• Three years experience in accounts payable processing preferred.

Job Type: Full-time

Pay: $17.39 - $21.35 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Have you previously worked for Benefis?

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 3 years (Preferred)

Work Location: One location

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