Job description

Crary Industries is currently seeking an Accounts Payable/Receivable Specialist. This role will be based in the West Fargo location and is not a remote position.

Position Objective:

Support Crary in optimizing financial transactions and systems by maintaining accurate records of customer accounts. Process and manage Crary Industries accounts payable invoices and related functions and provide backup assistance to Front Desk Coordinator.

Key Responsibilities:

Accounts Receivable -

• Generate invoices according to company practices using ERP computer software; submits invoices to customers.
• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• In charge of invoicing all Crary shipments / Resolve all shipping errors that relates to invoice/shipping issues.
• Submit invoices via web sites as required.
• In charge of issuing all Company credit memos.
• Issue refund payment to customers for returns/credits as needed.
• Resolve customer questions concerning invoices: price, discount, missing copies, credit not received, etc.
• Responsible for recording all cash receipts including bank deposits and credit card payments received.
• Generates and sends out monthly billing statements.
• Assists Controller in reconciling receivable accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Performs other related duties as assigned.
• Work closely with sales coordinators on orders/invoicing.

Accounts Payable:

• Data entry of accounts payable invoices and printing of reports.
• Filing of vendor invoices and accounts payable paperwork.
• Resolve all receiving errors that relate to invoice/purchasing issues.
• Printing and mailing accounts payable checks according to schedule.
• Upload checks to bank for positive pay reporting.
• Resolve Crary Industries employee questions concerning invoices: prices, missing copies, general ledger account numbers charged or related issues.
• Resolve vendor questions concerning payments of invoices or related issues.
• Maintain use tax related information.
• Reconcile vendor statements.
• Maintain and prepare annual 1099 forms and information for vendors and IRS.
• Responsible that all accounts payable related files are created and maintained.
• Other tasks as requested by Controller.

Skills Required:

• Ability to accurately input data in manufacturing software relating to accounting transactions, typing and word processing skills.
• A good working knowledge and experience with Microsoft Word and Excel software packages.
• Good verbal communication and human relations skills.
• Ability to prioritize work; work with detail; adapt quickly to changing conditions and ability to interact with all levels of management.
• Ability to sit for long periods of time during data entry time; stand for various periods of time during process of information verification, and ability to lift and carry minimum of 25 lb.

The qualifications listed above are guidelines. Other combinations of education and experience could provide necessary knowledge, skills, and abilities to perform this job.

Education/Experience Required:

• Two-year post-secondary business-related education preferred, or equivalent working experience in accounting related fields of Accounts Payable and Accounts Receivable
• 1 year Accounts Payable/Receivable experience required, 2+ years experience preferred.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• West Fargo, ND 58078: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounts payable: 2 years (Preferred)
• Accounts receivable: 2 years (Preferred)
• Microsoft Office: 2 years (Preferred)

Work Location: One location

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