Job description

ADMINISTRATIVE ASSISTANT

Job Duties:

• Be responsible for providing office automation expertise, to create records, compile reports, gather and process data, schedule, coordinate, and track various data sets and office functions correlating to medical equipment maintenance provide shipping and receiving.

• He/she will be responsible for receiving, storing, recording and issuing repair parts; perform quality control, property management and repair parts management. Administrative functions such as:

• Turn-in and inventory counts

• Preparing travel authorization letters

• Enter, open, close and update work order information into automated systems

• Perform warehousing and inventory management with Government at all depot locations.

• Provide office administration support and prepare general office correspondence

• Assist in data collection and reporting for incoming, stored and outgoing medical equipment

• Process work orders in client’s automated systems Schedule and coordinate workload with the Production Controller

• Coordinate and interface with shipping and receiving for equipment inventories and turn-in of medical equipment including all necessary

• Documentation and updating Army automated systems.

• Tracks tasks/events/issues to include personnel status

Skills and Experience:

• Experience working with Government Entity, with the Department of the Army and Department of Defense preferred.

• Possess 3 years of related experience

• Must be able to work with DMLSS and TEWLS database systems

• Excellent communication, business analytical and problem-solving skills.

• Effective customer services skills.

• Ability to work cross-functionally (internally) and/or (externally).

• Strong English language skills (both written and verbal).

• Proficiency in using the internet.

• Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Microsoft Office Suite such as Microsoft Word and Microsoft Excel.

Requirements:

• Must be able to obtain and maintain a NACI Clearance

• Possess the ability to pass NCIC investigation and scored credit check per federal and contractual requirements

• Travel as needed (estimated 15%).

• Must possess a current forklift operator license.

Salary/Benefits:

We provide a competitive Salary Program commensurate with proven and related skills and demonstrated experience in recognition of the Educational requirements for this position.

We also provide a comprehensive benefits program. We are mission-driven and continually seek to improve all services we provide by offering programs to meet the needs of our employees.

About Us:

Capital i LLC is a privately-owned solutions company advancing Healthcare Technology Management (HTM) through the provision of innovative leadership, expert consulting and superior Biomedical Equipment Technician (BMET) staffing solutions. We are laser-focused on providing premier sourcing for the federal government by reducing healthcare costs, promoting patient safety and boosting efficiencies throughout the DoD-Department of Defense, the VA- Veterans Administration and private healthcare sectors.

*Capital i LLC is an Equal Opportunity Employer.

Setting:

• Other

Benefit Conditions:

• Only full-time employees eligible

Ergonomic Workspace:

• Yes

Typical end time:

• 5PM

Typical start time:

• 8AM

Work Remotely YES

Job Types: Full-time, Contract

Pay: $45,926.40 - $53,144.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• administrative assistant: 3 years (Required)
• * Documentation and updating Army automated systems.: 3 years (Required)

Work Location: Remote

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