About the Organization

The Momentus Capital branded family of organizations - which includes Capital Impact Partners, CDC Small Business Finance, and Ventures Lending Technologies - is transforming how capital and investments flow into communities to provide people access to the capital and opportunities they deserve. We are working to reinvent traditional financial systems that have failed to address systemic issues of inequality, economic empowerment, and the widening racial wealth gap by offering a continuum of financial, knowledge, and social capital to help local leaders build inclusive and equitable communities and create generational wealth. This includes a comprehensive package of loan products, impact investment opportunities, training and business advising programs, and technology services that advance locally-led solutions. Our suite of products and services, experience, and scope will foster equitable job creation, wealth building, and economic mobility.

Position Summary:

Our organization is looking for an organized, outgoing Office Administrative Professional. In this position you will provide support to all staff and management teams in a high performing and corporate setting. The position handles a wide variety of responsibilities and tasks to ensure the office runs smoothly and facilitates timely communications. In addition, it requires the initiative to take on projects when workflow is limited.

Location: San Diego

Unlock and Lock all suite doors at 8:00 a.m. and 5:00 p.m.

Essential Responsibilities

• Phones/Visitors/Calendars:
  • Answer all incoming calls using a multi-line phone system. Determines purpose of callers and forwards
  • calls to appropriate personnel or department.
  • Maintain and check all general voicemail greetings and disseminate messages to staff members.
  • Assist on-site visitors, determine the nature of business and announce visitors to appropriate personnel.
  • Monitor visitor access and issues passes when required.
  • Maintain Office Calendar(s) with conference bookings and more

• Office/Kitchens Supplies:

• Place supply orders on a monthly basis for all lending offices and remote staff.
• Maintain supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing/expediting orders and stocking all supply rooms.
• Maintain paper and toner for all copiers/printer machines used by all staff.
• Ensure kitchen supplies are fully stocked and all kitchens are kept dy.

• Mail:
  • Collect and sort all incoming mail. Scan mail to various departments as required.
  • Open and sort daily mail for the Servicing department.
  • Post all outgoing mail and deliver to staff mailboxes daily.
  • Scan auto title documents and place originals in the Servicing department.
  • Label and coordinate all overnight shipments; ensure all overnight packages go out for delivery the same day requested
  • Coordinate pickups and deliveries
• Assist Sales, Processing and Liquidation Staff:
  • Assist all assigned staff with their clerical and organizational needs
• Other miscellaneous duties and projects as required by Management.

Professional Skills, Education and Experience

• Minimum of 2 years of experience as an Office Administrative professional with proven ability managing a busy reception desk/office environment with multiple areas of responsibility.
• Demonstrated experience answering and directing calls using a multi-line phone system.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Ability to be resourceful and proactive when issues arise.
• Demonstrated use of critical thinking and problem solving.
• Experience working with multi-function printers, ability to scan and send documents as an email attachment and configure copy settings.
• Proficiency in office productivity suites such as MS Outlook, Word, Excel, and Google Workspace.
• High School Diploma
• Ability to lift 20 lbs.
• Ability to sit at computer for extended periods (up to 8 hours)