Hazen is seeking a self-motivated and energetic professional to serve as an Administrative Assistant in our Atlanta office.

This role requires good interpersonal skills, a customer service-based work ethic, and the ability to successfully multi-task. You must be organized, dependable, friendly, enjoy working with others, and respond positively to change.

Your role will work with a wide range of staff at all levels; it is important to build strong, positive and mutually beneficial relationships. Your ability to work well with others is as important to the skills the job requires; a calm and professional demeanor will be an asset to the colleagues you support.

Responsibilities include:

• General receptionist duties, including answering telephone, greeting visitors, managing shipments, sorting/delivering mail.
• Help coordinate and organize office meetings/events including corporate trainings, lunches, and social events.
• Support HR in the onboarding process for new hires
• Interact with Operations Management, Project Managers, Staff, Clients, and Vendors.
• Serve as a liaison with property management,
• Support the Atlanta office team, as required.
• Support Project Managers with proposals, subcontracts, and maintain various project-specific reports.
• Assist Staff with production of technical documents, including correspondence, reports, presentations, and specifications, including typing, proof-reading, copying, and assembling.
• Maintain inventory and order office supplies

Minimum professional qualifications:

• High School Diploma.
• Excellent written and verbal communication skills
• Works well with variety of people.
• Strong work ethic, organized, efficient, and detail oriented.
• Strong multi-tasking skills – able to manage priorities and coordinate multiple/concurrent tasks.
• Able to take direction and complete tasks with minimal direction or supervision
• Proficient in Microsoft Office Word and Excel. Capable in PowerPoint.
• Proficient or able to learn SharePoint.

Preferred professional qualifications:

• Prior experience in a professional services firm in a project administrator or meeting planner role.