Administrative Assistant

Full Time
Remote
Posted
Job description
Vyral Marketing is hiring a full-time 100% remote work-from-home administrative assistant for simple cash-basis Quickbooks entry and client billing management. We process monthly subscription payments via credit and debit cards for our clients and we need your help to make sure it's all tracked. You'll focus exclusively on our revenue and expenses to make sure everything is accounted for in Quickbooks. You'll also help us prepare payroll to run with manager approval. You'll attend a daily meeting with our management team for daily guidance. Overall your job is just to pay attention to the money to make sure we know what's coming in and going out daily. No weekend work.

Responsibilities:
  • Keep a current list of all our paying clients
  • Make sure everyone pays their bill each month
  • Follow up with anyone who has not paid their bill
  • Start new client or cancel past client billing
  • Issue any credits approved by management to clients
  • Track all revenue in Quickbooks for reporting
  • Pay authorized bills through Quickbooks Bill Pay
  • Pay the American Express bill every month
  • Track projected revenue and expenses in Excel
  • Confirm every expense to make sure it's legitimate
  • Confirm every employee that their pay is accurate
  • Audit last month's revenue to make sure we collected it
  • Prepare bi-weekly USA payroll for management approval
  • Prepare weekly international payroll for management approval
  • Onboarding new clients and employees

Qualifications:
  • Experience working as an office bookkeeper or accountant
  • Ability to work from home
  • Agree to take a background check
  • Able to provide own computer and internet connection
  • Ability to work 9 am-5 pm CST Monday - Friday

Compensation:
$15 an hour + PTO + health insurance + paid holidays



About Vyral Mktg:

We implement education-based direct response marketing for entrepreneurial professional service providers (real estate agents, business brokers, mortgage professionals, etc) building their own businesses on 100% commission. It’s a painful, yet rewarding journey for them. Our clients - after enduring the pain/rejection of cold calling, losing money on traditional advertising, or being stuck in place working by referral only - hire us to help them get comfortable publishing videos, emails, letters, and social media ads to attract (not chase) new clients. We deliver financial peace of mind with a new client attraction system that’s not financially risky or emotionally exhausting. They pay us to do most of the work to help them out. We stand behind it all with a 90-day money-back guarantee (which we actually enforce). If you enjoy working with business owners, get excited about reducing entrepreneurial uncertainty, enjoy the craft of influence, and take pride in demonstrating or telling others about your work - we are the place for you. We’ve built a culture where you are safe, protected, understood, and valued to do your best. We all support each other and have a terrific training program to get you up to speed. Our vision is to inspire 1,000+ business owners to earn more money (with less stress) by implementing a great marketing system. Our purpose is to reduce our client’s entrepreneurial anxiety and help them relax by generating a steady stream of new business with minimal risk and relative ease. Our mission is to help our clients grow their business and build a great firm that attracts, develops, excites, and retains exceptional people. We want to be known as the most helpful agency in our space where we get the call when someone needs help getting new clients. Please tell us how you feel about our mission and vision when you interview.

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