Job description

The Administration / Accounting Assistant is responsible for assisting in payment to vendors, andreceivables from customers and providing financial, administrative, and clerical support services. This includes processing and monitoring payments and expenditures. Providing these services in an effective and efficient manner will ensure that corporate invoices are accurate and up to date and that vendors and suppliers are paid within established time limits. Perform the day-to-day processing of accounts payable transactions to ensure that Company financial records are maintained in an effective, up to date and accurate manner performing the following duties which include but are not limited to:

• Data entry of invoicing in Quickbooks
• Knowledge of Corporate Aviation is a plus
• Receive, verify, and code invoices and requisitions for goods and services in Quickbooks
• Verify that transactions comply with financial policies and procedures
• Prepare and enter batches of invoices for payment
• Process backup reports after data entry
• Prepare vendor checks for mailing
• Matching invoices and packing slips
• Maintain organized accounts payable files
• Maintain updated vendor files
• Processes vendor 1099/1096 forms
• Researches and responds to AP inquiries
• Perform other administrative assistant duties as assigned including scheduling
• Filing and assist in scanning to server
• Answer phones and direct all calls to appropriate department or take messages as needed

We are a small company looking for a long term employee to join our team.

**There will be a background check for all interested applicants. Please do not apply if you are unable to pass a thorough background check.

Job Type: Full-time

Pay: From $15.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Orlando, FL 32827: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Will you be able to pass a background check?

Experience:

• QuickBooks: 2 years (Required)

Work Location: One location

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