Job description

FOCUS OF GA IS NOW HIRING AN ADMINISTRATIVE ASSISTANT/ DATA ENTRY CLERK FOR OUR CLIENT IN KENNESAW!!

Please note: This is in the Fiscal Office. Candidates will undergo a credit check if an offer is made.

Location: Kennesaw, GA 30144

Pay: $18 per hour

Schedule: Monday to Friday, 8 am to 5 pm

Duration: Open ended contract

Job Purpose:

Maintains various accounting records for a department or college. The candidate will serve as main point of contact for campus and outside parties in regard to domestic supplier registration. Position will work with campus and USG Shared Services to ensure timely and accurate registration of internal and external suppliers.

Required Education/ Experience:

Bachelor's Degree in Business Management or related field, with 2 years related experience OR High School Diploma/GED with 6 years related experience

Key Responsibilities:

• Perform due diligence on Supplier Authorization Forms (SAF) received from outside suppliers, employees, and students (IRS website; state websites; supplier websites).
• Research problems encountered, contact suppliers for clarifications, request additional information as needed.
• Assist outside suppliers, employees, and students with completion of the SAF as requested.
• Enter new employee and student SAFs into PeopleSoft (PS) database.
• Update employee and student SAFs in the PS database as requested by individuals or departments.
• Upload outside supplier SAFs received to the Shared Services FTP website.
• Approve outside supplier SAFs received by Shared Services for input into the Share database.
• Scan SAFs into the Vendor folder on the secure and shared drive.
• Fill out the daily supplier activity log in the Vendor folder on the shared drive.
• Answer questions, emails, and phone calls from outside suppliers, employees, and students related to supplier issues.
• Complete assigned departmental monthly reconciliations.
• Other duties as required.

Knowledge, Skills and Abilities:

• Requires independent judgment and initiative
• Proficient with Microsoft Office products with an emphasis on Excel
• Advanced data entry with accuracy and speed
• Able to prioritize workload and work with minimum supervision
• Strong Attention to detail and strong organizational and follow up skills
• Strong customer service and phone etiquette
• Self-motivated and quick learning ability
• Maintains organized and up to date files

If you are interested in being considered for this role and have the qualifications outlined, please APPLY NOW! This is an immediate need.

Job Type: Full-time

Pay: $18.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Kennesaw, GA: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Administrative: 2 years (Required)
• Data entry: 2 years (Required)
• Microsoft Office: 2 years (Required)

Work Location: One location

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