Administrative Support Clerk/Receptionist - Human Resources
Full Time
San Antonio, TX
Posted
Job description
Location: Richard A Middleton Education Center
Work Schedule: 230 Days
Work Type: Regular Full-Time
Exempt: No
Pay Grade: C3
REASONS TO JOIN NEISD
**IMPORTANT INFORMATION REGARDING CALCULATION OF PAY: The annual pay for this position is pro-rated based on the effective date of the assignment
**2022-2023 LATE HIRE PAYROLL INFORMATION
EDUCATION AND EXPERIENCE :
High School Diploma or Equivalent
One year related experience and/or training
High School Diplomas and college/university degrees must be obtained from an accredited program or university approved by the United States Department of Education and the Texas Education Agency.
PRIMARY PURPOSE SUMMARY
:
Receives, screens, and monitors all incoming calls to Human Resources and other departments. Acts as receptionist for the Department for Human Resources and other departments and provides assistance and directions to visitors and employees as needed.
Receives, screens, and monitors all incoming calls to Human Resources and other departments. Acts as receptionist for the Department for Human Resources and other departments and provides assistance and directions to visitors and employees as needed.
ESSENTIAL REQUIREMENTS AND RESPONSIBILITIES:
1. Receives, transfers and monitors incoming calls on multiple lines for the Human Resources Department and other departments.
2. Receives all visitors and refers them to appropriate offices/destinations.
3. Utilizes Raptor System to check in all visitors to Central Office.
4. Assists visitors with questions about employment process.
5. Uses District Lawson software as locator for District employees in response to telephone and visitor inquiries.
6. Monitors and provides assistance with the on-line employment application process.
7. Monitors schedule of daily building meetings and events.
8. Assists in collating recruiting materials for Human Resources Directors.
9. Accesses internet and intranet web pages daily and sends and receive e-mails as needed in order to communicate updated department and District information.
10. Assists other Human Resource Clerks with data entry and scanning.
11. Schedules Fingerprint appointments as needed.
12. Enters drug and physical results.
13. Distributes new hire material.
14. Assists with department mail outs, typing, filing and other clerical duties as assigned.
15. Performs a variety of clerical duties in all areas of the Human Resources Department.
16. Maintains confidentiality of information.
17. Reports to work on time every day.
18. Performs additional duties and responsibilities as may be assigned.
QUALIFICATION REQUIREMENTS:
1. Receives, transfers and monitors incoming calls on multiple lines for the Human Resources Department and other departments.
2. Receives all visitors and refers them to appropriate offices/destinations.
3. Utilizes Raptor System to check in all visitors to Central Office.
4. Assists visitors with questions about employment process.
5. Uses District Lawson software as locator for District employees in response to telephone and visitor inquiries.
6. Monitors and provides assistance with the on-line employment application process.
7. Monitors schedule of daily building meetings and events.
8. Assists in collating recruiting materials for Human Resources Directors.
9. Accesses internet and intranet web pages daily and sends and receive e-mails as needed in order to communicate updated department and District information.
10. Assists other Human Resource Clerks with data entry and scanning.
11. Schedules Fingerprint appointments as needed.
12. Enters drug and physical results.
13. Distributes new hire material.
14. Assists with department mail outs, typing, filing and other clerical duties as assigned.
15. Performs a variety of clerical duties in all areas of the Human Resources Department.
16. Maintains confidentiality of information.
17. Reports to work on time every day.
18. Performs additional duties and responsibilities as may be assigned.
QUALIFICATION REQUIREMENTS:
- Knowledge of District telephone system and skill in the operation of telephone equipment
- Proficient computer skills and ability to utilize Microsoft Office and various other software programs
- Proficient typing, word processing and file maintenance skills
- Excellent telephone skills
- Excellent oral and written communication skills
- Strong organizational and interpersonal skills
- Skill in dealing diplomatically with the public under stressful conditions
- Ability to access Web Page
- Ability to prioritize duties and telephone calls
While all applications will be reviewed, not all applicants will be interviewed.
North East Independent School District does not to discriminate on the basis of age, race, religion, color, national origin, sex, marital or veteran status, disability (or relationship or association with an individual with a disability), genetic information or other legally protected status in its programs, services or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended.
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