Job Purpose

The Corporate Administrator maintains administrative systems and works closely with our accounting and sales departments. This position supports other corporate managers through various tasks, such as preparing contract opportunities within our ERP software, creating, and updating documents that support customer contracts, and other administrative duties.

Duties and Responsibilities

• Answer company phone and direct calls appropriately.
• Order office supplies and manage office vendors.
• Act as the first point of contact for office visitors.
• Receive, sort, and distribute mail.
• Generate monthly invoicing.
• Process corporate accounts payable and filing.
• Apply cash receipts.
• Obtain updated certificates of insurance and provide them to customers.
• Update customer portals with company data.
• Prepare renewal opportunities within ERP software.
• Create and maintain documents that support customer contracts.
• Provide support to other managers in accounting. Sales and other departments as needed.

Qualifications

• Associates Degree
• Three years of experience working in an office
• Ability to effectively communicate with internal and external customers verbally, in writing, by telephone, and face-to-face professionally and with a customer service perspective.
• Proficiency in MS Office Applications
• Proficiency in cloud-based CRM applications

Working conditions

Physical Demands and Work Environment: A team member must meet the physical demands and work environment characteristics described here to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Physical demands: While performing the duties of this job, the team member is required to sit; walk; stand for up to seven (7) hours at a time; use hands to handle objects; reach with hands and arms; balance, stoop, talk, and hear. The team member must occasionally lift and move up to 20 pounds. Specific vision abilities required by the job include vision and the ability to read documents and a computer screen. Must be able to use a keyboard and monitor. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Work environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the team member is exposed to a noise level that is usually minimal to moderate.

Reports To

This position reports to the Corporate Accounting Manager.

AAP/EEO Statement

GroundSystems provides equal employment opportunities to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

General Information

The above statements describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. GroundSystems reserves the right to change or modify the employee's job description, whether orally or in writing, at any time during the employment relationship. GroundSystems may require an employee to perform duties outside their standard description.

Acknowledgment

The employee signature below constitutes the employee's understanding of the requirements, essential functions, and duties of the position.