Responsible for office administration and document management as an embedded professional working in our office. In charge of updating, maintaining, storing, recording, and retrieving documents in support of the team. Assist with administrative tasks, document preparation, land rights research, reporting, and communication.

MAJOR ROLES AND RESPONSIBILITIES

• Responsible for the preparation of documents needed for the acquisition of real estate rights for Company facilities including easements, deeds, leases, licenses, permits, damage agreements, right of entry agreements, option agreements, contracts, and other documents as required.
• Prepare working files, project files, offer letters and packets for delivery in person by the agents assigned to the project
• Responsible for document management involving filing legal documents, recording, parceling & indexing and retrieval.
• Prepare other documents such as letters, memos, transmittals, schedules, reports, budgets, charts, payment schedules and presentations using standard computer tools such as word processing (Word) and spreadsheets (Excel), and presentation software (PowerPoint).
• Willingness to learn new skills and software to support ELM tasks and functions including but not limited to;
  • Coordination of payments to landowners for property rights through internal SAP system
  • Investigate and respond to internal and external customer inquiries in matters related to property rights such as existing easements, agreements, and boundary lines
  • Update and maintain project and/or ELM databases
  • Generate and monitor progress and status reports for projects
• Scan documents for indexing and electronic storage in the project database or other locations designated by ELM
• Assist with other administrative tasks as assigned by ELM team members

JOB REQUIREMENTS AND QUALIFICATIONS

Skills and Abilities:

• High school diploma. Associate or bachelor?s degree in relevant field preferred.
• Administrative experience
• Organizational skills
• Attention to detail
• Computer literacy (working knowledge of Microsoft Office software, Google Earth)
• Clear, concise written and oral communications
• Strong interpersonal skills
• Knowledge of SAP is a plus