Description

DSHS ESH Administrative Assistant 3
We are expanding! Eastern State Hospital is seeking Administrative Assistant 3’s to join their team in Medical Lake, WA. In this role you will provide confidential administrative support for daily business and operational support to the accounting department and Chief Financial Offer (CFO).

We are seeking dedicated professionals who have experience providing administrative support to executive staff in a hospital setting or closely related field. If you are a self-starter who works well in a fast-paced environment, able to handle multiple projects with excellent time management and organizational skills, come join our team!

The work schedule for this position is Monday- Friday, 8:00am - 4:30pm.

Some of what you'll do:

• 
  Organize meetings
• Provide administrative support as assigned, to include meeting attendance, minute taking, and record keeping.
• Provide support including: filing and organizing, personnel administration, and report preparation.
• Coordinate, facilitates, and follows up on special projects as needed.
• Review, process and prepare required attendance records for the department.
• Serve as a liaison between supervisor and department staff members.
• Coordinate personnel issues such as recruitment selection, appointment and ensuring personnel files are complete, organized, and retained in accordance with state and federal statues
• Open mail and distribute supplies received on behalf of local/patient fund for accounting department
• Maintain confidentiality of all proprietary and/or confidential information

What we are looking for:

• Effective communication skills both verbally and in writing
• Ability to work within a team that values diversity
• Flexibility to respond to emergent needs and circumstances
• Ability to prioritize and manage workload
• Ability to work independently
• Ability to build relationships within team and other agency units.
• Understanding of confidentiality and security of documents.
• Proficient in using MS Office, outlook, TEAMS, & office equipment

Who should apply?
Professionals with a high school diploma or GED and two years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting or other general administrative work.

• Formal education may substitute year-for-year for required experience.

Along with your application please include:

• Cover Letter

Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values and meaningful work. It is crucial to our agency’s mission that you bring an equity, anti-racism and social justice commitment to your work with DSHS. We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

NOTE: Employees of the Department of Social and Health Services (DSHS) are required to be fully vaccinated against COVID-19 as a condition of employment. Any offer of employment is contingent upon verification of your vaccine status. Please note medical or religious accommodation may be available once an offer of employment is made .

Questions about this opportunity? Please contact Elly at Elly.Price@dshs.wa.gov and reference job number 04628.

Supplemental Information

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

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