Columbia College Chicago is an acclaimed undergraduate and graduate institution that provides a comprehensive education in the arts, communications and public relations. We constantly aim to reach our full potential as an educational innovator, incubator of new creative practice and generator of real-world success for young creatives. We are located in the heart of Chicago, across the street from historic Grant Park, and housed in some of the most iconic buildings in the South Loop.

Columbia College Chicago a private urban institution of over 6,000 undergraduate and graduate students, four-year College offering a distinctive curriculum that blends liberal arts, creative and media arts and business is currently searching for an Evening/Weekend Receptionist in the Dance Department.

Position Summary

Reporting to the Director of Facilities and Operations, the Receptionist is responsible for providing a range of administrative and operations support to the Academic Program and Dance Presenting Series of the Dance Department, and the faculty, students, and patrons of the Dance Center.

Duties & Responsibilities

• Greet all visitors including faculty, staff, students, guests, and others in a positive, enthusiastic, and approachable manner ensuring all visitors feel welcomed.
• Provide front-desk services such as answering phone, taking, and forwarding messages for faculty and staff. Address students’ and guests’ needs.
• Assist with Open Call Audition, following up with prospective students, making copies, taking out and/or stowing equipment.
• Serve as a box office associate, assisting students, faculty, staff and patrons with ticket purchases and sales to all Dance Center performances (and occasional additional CCC events), as well as working pick-up for Dance performances. Involves cash-handling.
• Maintain spreadsheet with Dance Presenting Series donations, assist with donor correspondence, acknowledgements, and premium distributions.
• Assist with organizing and digitizing archival materials.
• Check-out equipment like digital audio equipment, video cameras, DVDs and the like as well as print materials for student.
• Assist students in reserving rehearsal space; manage rehearsal spaces.
• Assist with performances and rental events as required.
• Report maintenance and housekeeping issues that require attention via 360Facility
• Assist with maintaining equipment in studios
• Forward requests for supply orders and other appropriate issues to the Operations Director.
• Work with Security guard to close the building including but not limited to informing students the building is closing, collecting media carts, managing lost & found items, storing yoga equipment, and ensuring the studios and the front office are ready to open the following day.
• Perform other duties and/or responsibilities as assigned or required.

Qualifications

• High School Diploma or GED required.
• Previous experience in administration and/or reception preferred.
• Strong organizational, administrative and customer service skills required.
• Ability to sit for extended periods, navigate steps and lift 25 lbs. required.
• Knowledge of dance and/or theater required.
• Knowledge of Microsoft Office suite.

Qualified applicants must submit a coverletter and resume for consideration for this position.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee and is subject to change based on the needs of the department and/or college.

At Columbia, we offer a rewarding work environment for our faculty and staff. We take pride in offering competitive benefits with affordable health, dental and vision coverage; flexible spending accounts; commuter benefit program, life and accidental, death & dismemberment coverage; paid and unpaid leave options; work/life benefits; educational assistance programs; and retirement and financial planning benefits.

We invite you to join our talented faculty and staff and become part of our collective aspiration to ensure Columbia prepares students for success in their creative fields through innovation, engagement and real-world experiences.

Additional Information

• Position subject to a background screening.
• This is a union position.
• This position is overtime eligible.

Qualified candidates of diverse backgrounds are encouraged to apply.

Columbia College Chicago is an equal opportunity employer and complies with all local, state, and federal laws and regulations concerning civil rights. The college does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, genetic information, or other protected classes under the law.