Job description
Assignment Description
The Executive Administrative Assistant reports directly to the VP, US Refining and provides high-level administrative support to the VP, US Refining, as well as the Directors of Operations, and Planning and Economics.
Responsibilities:
- Perform high-level administrative support to the VP, US Refining and the Executive Team, independently handling all general office administration tasks with frequent access to confidential and sensitive information.
- Ensure appropriate resources are available so work can be done effectively.
- Clearly convey information and ideas, both orally and in writing.
- Effectively allocate own time to complete work and coordinate own and others' schedules to avoid conflicts.
- Take prompt action to accomplish objectives
- Liaise with all levels of management, Lima Refining Company personnel, and internal and external customers, effectively meeting customer needs and building productive relationships.
- Demonstrate and communicate passion for the Lima Refining Company's decisions and direction, building support for and identification with Husky's mission.
- Develop and use collaborative relationships to facilitate the accomplishment of work goals.
- Provide guidance and mentoring to the Administrative group to effectively communicate common goals, ensuring operational practices and procedures within the Business Units are efficient and consistent.
- Research, compile, summarize and analyze information to develop appropriate documents (spreadsheets, reports, presentations, etc.) to assist in effective corporate reporting and to support the Lima Refining Company's objectives.
- Answer routine questions and furnish information as necessary using independent judgment to make informed decisions, while adhering to Husky Corporate and the Lima Refining Company's policies and procedures.
- Manage, maintain and coordinate schedules, appointments and travel arrangements for VP, US Refining and the Executive Team as required.
- Coordinate required travel logistics for Corporate Executives/Visitors as needed.
- Responsible for the coordination of Monthly Departmental Safety Meetings, Quarterly Town Hall Meetings, as well as other assigned company functions.
- Respond to ad hoc requests and participate in ad hoc projects as required.
Competencies:
- Forward Thinking
- Change Agility
- Develops Potential
- Communicates Effectively
- Works Collaboratively
- Technical Professional Skills
- Drives for Results
Qualifications Required
- Associate Degree in Office Administration, Business Administration or similar field; or equivalent experience in lieu of degree.
- Prior administrative assistant work experience.
- Experience in oil and gas industry is an asset
Technical Skills:
- Proficient in Microsoft Office Applications (Excel, Outlook, PowerPoint and Word).
- Working knowledge of SAP or other business enterprise software is an asset.
- Effective time management skills to meet multiple work assignment deadlines.
- Ability to work under pressure.
- Dynamic interpersonal skills.
- Strong coordination and collaboration skills.
- Ability to deal with highly confidential and sensitive information.
Duration
12 week placement
Location
Lima, OH
Job Type: Full-time
Salary: $30.00 - $32.00 per hour
Schedule:
- 8 hour shift
Ability to commute/relocate:
- North Lima, OH 44452: Reliably commute or planning to relocate before starting work (Required)
Work Location: One location
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