Job description

About us

Victor Company brings top-notch innovation to the competitive precision rifle community. We are passionate about our sport and build products you can rely on. Every Victor Company product is built from passion. Every customer is a friend. Fast growing and expanding opportunity to grow with company form the ground up.

This position is for a flexible, focused, detail-oriented Executive Administrative Assistant to manage the daily activities of the CEO and her outside vendor teams. The successful candidate will be capable of handling multiple tasks simultaneously with the highest level of responsiveness, producing clear and actionable deliverables quickly and with minimal oversight.

The ideal candidate will bring executive-level skills, experience, and polish to the role, coupled with the self-motivation and foresight to anticipate problems before they happen. This role requires a professional communicator who is persuasive and efficient. Core requirements include exceptional attention to detail, consistently delivering on commitments, and the ability to work independently with little supervision.

This role requires an in-office presence in Glendale, Los Angeles area. Only candidates currently local to the Los Angeles area will be considered.

Skills for Success & Responsibilities

• Are hardworking, detail-oriented, and self-motivated.
• Can anticipate and head off problems before they arise and solve them quickly when they do.
• Are willing to work flexible hours as needed to support a fast growing business.
• Can respond to the needs of a fast-moving, busy executive.
• Bring a “can do” attitude and thrive where priorities, what you are doing, and whom you work with can change quickly.
• Possess a high degree of ‘figure-it-out-ability’.
• Quickly learn new technologies, changes in systems, tools, and processes.
• Manage software tools and solutions to improve efficiency
• Demonstrate absolute discretion, trustworthiness, and loyalty.
• Are an effective, persuasive communicator with excellent executive presence, and excellent oral and written communication skills.
• Have high emotional intelligence (EQ).
• Manage all administrative tasks such as a calendar, communications, travel, expenses, and access to the CEO.
• Plan, schedule, and support often-complex domestic and international travel itineraries that include meetings, presentations at conferences and trade shows, social events & obligations, and factory visits. Organize events, including costumer visits & vendor oversight
• Manage projects including following up with vendors to ensure follow-through on CEO priorities, managing a list of new product coming to market with actionable next steps, and preparing reports and updates for the CEO.
• Keep an eye on CEO’s pressing items requiring her attention and follow up with her for completion of meetings; manage agendas, take and share notes on discussion and action items, and manage follow-up.
• Act as a sounding board for the CEO, including giving critical feedback on drafts and messaging and independently coming up with ideas for both content and presentation
• Provide general company oversight including managing files, office supplies, maintenance, IT, etc.

Technical Skills

• A high degree of Dropbox, Google platforms, Apple & PC Pages/Word, Outlook, Excel/Numbers, PowerPoint, Teams and email programs.
• Company file system and organization
• Experience with Online Quickbooks
• Social media platforms knowledge a plus!

Qualifications

• Bachelor's degree preferred, or relevant experience in place of a bachelor's degree.

Our work environment includes

• Work-from-home days
• Growth opportunities from the ground up durning company expansion
• Modern office setting
• Office Locations CA & WY
• Range Days

Job Type: Full-time

Pay: $25.00 - $32.00 per hour

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Glendale, CA 91202: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you comfortable working in our Industry?

Experience:

• Microsoft Excel: 3 years (Preferred)

Work Location: Hybrid remote in Glendale, CA 91202

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