Job description

Executive Administrative Assistant

Job Type-Full Time-

Work Hours 9am-5pm(or do we want to make this more flexible)

Location-Dallas, Texas

Job Summary: We are looking for a very professional and detail oriented individual with a wide range of "know-how" and high level of execution with experience in general administration, the qualified candidate needs to have several years of general office tasks, such as:

• Answering phone calls and taking messages
• Oversee multiple executive leadership calendars & coordinate meetings
• Proactive gatekeeper for the Executive Team
• Welcoming all visitors and interacting with them
• Managing executive leadership calendar/scheduling and appointments
• Prepare &/or proofread Power Point presentations for executive team with limited direction
• Manage high-level projects as assigned by the Executive staff
• Setting and managing the daily schedules and calendars of company executives
• Arranging/coordinate meetings and other events
• Attend confidential meetings for/or in lieu of executives
• Managing mail/fax communications
• Managing traditional paper and/or electronic filing systems
• Performing basic bookkeeping/clerical duties
• Preparing and/or editing documents, such as expense reports, memos and invoices
• Creating spreadsheets, managing databases, preparing presentations
• Negotiating with vendors
• Order necessary office supplies
• Managing corporate stock rooms and/or libraries
• Managing videoconferencing, fax communications and office equipment
• Reviewing incoming documents
• Conducting research
• Web Conferencing/Scheduling Zoom Meetings
• Adapting to Change
• Coordinate, review for accuracy, & distribute materials & other administrative support duties for board meetings & other executive meetings
• Maintain confidential signed meeting minutes, attendance sheets, & distributed material to ensure regulatory/audit compliance requirements

Benefits: Salary: $65,000 - $70,000 per year

• Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.
• In addition, we offer a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility)?

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
We make sure that we comply with COVID Regulations

Ability to commute/relocate:

• Dallas, TX 75202: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 5 years (Preferred)
• Microsoft Powerpoint: 5 years (Preferred)

Work Location: One location

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