• Developing a thorough knowledge and understanding of the Mission Area (including types of work, unique needs, culture, skillsets) and recommending initiatives that support and further the Mission Area and Department goals.
• Developing and implementing processes and tools to maximize the efficiency of the NSA MA leadership team.
• Proactively maintaining the MAE 's calendar, travel requirements (domestic and foreign reservations, expense reimbursement), and IT support, as needed.
• Communicating effectively within the Department, other part of the Laboratory, and with external sponsors.
• Coordinating with Program Area administrative and financial support staff to provide seamless assistance to Mission Area activities.
• Managing agenda of Mission Area meetings, collecting presentation materials and making them available at meetings, and maintaining an electronic library of weekly inputs and action items.
• Coordinating sponsor visits by managing meeting logistics and security, preparing agendas,and ensuring briefing materials are available.
• Coordinating Mission Area offsite meetings by arranging logistics, participating, facilitating smooth execution, and capturing action items and subsequent follow-up.
• Providing back-up administrative support to other Department Executive Administrators.

• An Associate's degree or equivalent level of experience with a minimum of five years of relevant administrative experience.
• Proven ability to identify and resolve administrative issues independently and collaboratively through use of internal resources and other outside organizations.
• Initiative and persistence in pursuing administrative needs, meeting quick turnaround demands, and resolving problems. Works with a sense of urgency and demonstrated capability to anticipate, prioritize and expedite numerous tasks from multiple sources.
• Demonstrated critical thinking skills and ability to resolve conflict.
• Excellent interpersonal, communication (written and verbal), and organizational skills.
• Proven strong ability to interact with all levels of staff with discretion and tact, and discretionin handling sensitive personnel and organizational information must be able to lead informally.
• Demonstrated advanced level proficiency in use of applications including Microsoft Outlook,Word, PowerPoint, and Excel.
• Proficiency with routine administrative work including such tasks as calendar management and scheduling, routing and publication, procurement, data collection and collation, action tracking, etc.
• Hands-on experience in arranging large, complex meetings and conferences with external visitors.
• Are willing and able to work overtime with short notice and as required.
• Hold an active Secret security clearance. If selected, you will be subject to a government security investigation and must meet the requirements for access to classified information.Eligibility requirements include U.S. citizenship.

• A Bachelor's degree in Business, Economics or other related discipline, with 10+ years of administrative experience in DoD program support, including administrative support to Program and Program Area Managers.
• Comprehensive knowledge of APL practices and procedures, travel processes, purchasing, budgetary, and security interactions.
• Strong understanding of requirements needed to work classified programs.

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at www.jhuapl.edu/careers.