Position Summary

Pinehurst Medical Clinic is seeking an Executive Assistant to support our CEO within our Administration office in Pinehurst, NC. This position plays a key role in patient care working with our providers in providing by providing secretarial and administrative support to the Chief Executive Officer and other management staff as requested. This is a full-time day shift position.

Essential Functions Responsibilities

• Maintains proficiency on designated systems utilized throughout the clinic including but not limited to (Web eXChange, Relatient, etc.)
• Types, revises, and combines material such as correspondence, reports, forms, and meeting notes. Independently prepares correspondence in addition to proofreading material or suggesting changes, when appropriate, on correspondence prepared by others.
• Tracks and updates corporate licensures as needed.
• Maintains CEO's calendar, when requested, prepares agendas, arranges meetings, and informs participants of meeting topics.
• Receives incoming mail and takes appropriate action.
• Answers and triages telephone calls for the administration office.
• Coordinates scheduling and logistics of office and physician meetings as necessary. Taking notes and recording minutes when needed.
• Serves as administrative/public interface.
• Performs office supply orders to ensure adequate supplies are maintained onsite at a level to support needs.
• Performs other duties as assigned.

Qualifications

Education (Including Licenses and Certifications):

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Experience:

• Five years of executive secretarial experience is preferred.
• Experience in the medical field is highly desired.
• Proficient knowledge of Microsoft office suite (word, excel, and PowerPoint) required