Job description

Job Description Summary

The Executive Assistant performs a range of administrative tasks in support of an Executive, as well as providing general support for their Department.

Responsibilities

• Provide overall general administrative support to the Executive and their Departmental team
• Maintain the executive's calendar: schedules and confirms appointments, arrange for meeting rooms or facilities, make and confirm travel plans.
• Assist Department Directors with various administrative tasks and projects
• Prepare agendas or presentations, including materials such as data analysis and key results
• Attend meetings with the executive, and take, transcribe, and distribute notes or minutes.
• Maintain Department files and records in accordance with legal requirements and Company policies and procedures
• Respond to mail, phone calls, or emails requesting Department support
• Create and prepare basic data reports and scorecard using Excel and appropriate systems
• Assist with answering Department related inquiries regarding policies, procedures and benefits programs
• Build relationships with key partners, both internally and externally
• Identify opportunities for improving process productivity and efficiency
• Participate in special projects and taskforces, as assigned
• Prepare and submit expense reports on behalf of the executive. Screen visitors, phone calls, emails, or physical mail.
• Foster a positive team environment
• Ensure confidentiality of internal and external data
• Perform ad-hoc projects and other duties as assigned
• Travel requirements: Travel not expected

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities, and schedule may change at any time with or without notice.

SMS Assist is an Equal Opportunity Employer (EOE) that welcomes and encourages all applicants to apply regardless of age, race, color, religion, sex, sexual orientation, gender identify and/or expression, national origin, disability, veteran status, marital or parental status, ancestry, citizenship status, pregnancy or other reasons prohibited by law.

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Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Chicago, IL 60601: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Organizational skills: 1 year (Required)
• Calendar management: 1 year (Required)
• Microsoft Excel: 1 year (Required)
• Administrative experience: 1 year (Required)

Work Location: One location

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