Job description
Job no: 493972
Work type: Staff
Location: Marquette, MI 49855
Categories: Office/Administrative Support, Other
Work type: Staff
Location: Marquette, MI 49855
Categories: Office/Administrative Support, Other
Position Title:
Executive Secretary
Department:
Communication & Media Studies
Term of Assignment:
Continuing
Term End Date, If Applicable:
FLSA Status:
Non-Exempt = overtime eligible
Work Schedule:
Traditionally, Monday - Friday, 8:00 am-5 pm
Salary:
$13.75
Travel:
No travel
Brief Statement of Duties
Brief Statement of Duties:
Responsible for office management functions (i.e. office equipment use and troubleshooting, office supply inventory and management, student services, communications, document and form preparation, establishing and maintaining complex filing systems, processing adjunct, contingent, overload, additional assignment paperwork, and temp labor EPS and event planning). Serve as resource person to accurately disseminate information to faculty, staff, students and various outside agencies. Facilitate new hire student employee on-boarding, training and payroll management. Manage the Mac lab and the audio/video labs. Work with the department head to manage the departmental budgets, process budget forms, and contracting as needed for Communication & Media Studies (CAMS) and WUPX.
Minimum Qualifications
Required Education:
High School Graduation or Equivalent
Discipline / Degree Area:
Required Specialized Training/Certifications:
Familiarity with office software and applications is required for the position.
Required Minimum Work Experience:
Five years' progressive office work experience involving financial management, department support, independent document preparation and/or creation and customer service OR a Bachelor's Degree.
Knowledge, Skills, Abilities, or Attributes Required for Satisfactory Performance of the Position Duties:
Ability to accurately and efficiently operate department equipment to include any combination or word processing, spreadsheet, email, database, desktop publishing, presentation or web-based applications.
Competent multi-tasking and time management skills. Knowledge of administrative and clerical procedures (budgeting support).
Ability to proficiently communicate both orally and in writing and possess active listening skills.
Ability to competently handle materials of a confidential or sensitive nature.
Ability to provide input regarding improvements in departmental policies, practices and recommendations for budget cost controls.
Ability to manage student performance.
Ability to familiarize self with the CAMS curricula.
Ability to multi-task.
Competent multi-tasking and time management skills. Knowledge of administrative and clerical procedures (budgeting support).
Ability to proficiently communicate both orally and in writing and possess active listening skills.
Ability to competently handle materials of a confidential or sensitive nature.
Ability to provide input regarding improvements in departmental policies, practices and recommendations for budget cost controls.
Ability to manage student performance.
Ability to familiarize self with the CAMS curricula.
Ability to multi-task.
Additional Desirable Qualifications
Additional Desirable Qualifications:
Knowledge of University policies and procedures in order to make independent decisions related to the office environment.
Familiarity with University computer programs and software.
Familiarity with University computer programs and software.
Other
Special Instructions to Applicants:
Submit application, cover letter and resume.
Contact Information:
Brenda Bickler, Employment Specialist, 906-227-2114
Equal Employment Opportunity:
NMU is an equal opportunity, affirmative action employer of protected veterans and individuals with disabilities, and is strongly committed to increasing the diversity of its employees.
Advertised: Oct 21 2022 Eastern Daylight Time
Applications close: Nov 10 2022 Eastern Standard Time
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