Finance Office Assistant

Position Purpose

We are looking to find the right fit to round out our finance team. The ideal candidate is someone who is hands-on, detail oriented and enjoys solving problems. A process oriented, critical thinker that is interested and finds value in knowing the “why”. This person would have a desire to learn about the complexities of school finance and grow their responsibilities as content knowledge grows. They would take a sense of pride in the customer service they provide and value the support the finance team gives to all parts of Saline Area Schools and the greater community. The position would be under the direct supervision of the Assistant Superintendent of Finance, but will require the ability to take direction from others and also be comfortable giving input about current and new processes.

Knowledge, Skills and Abilities

• Organized, confident, self-sufficient, and not afraid to ask questions or go forward once you have clarity.
• Maintain a positive attitude and join in the spirit of teamwork and coordination.
• Remain flexible and be comfortable with change.
• Demonstrate the ability to independently analyze and resolve problems.
• Multi-tasking and re-prioritizing are critical.
• Establish and maintain cooperative working relationships with a diverse group of individuals.
• Master organizational and time management skills.
• Continuous learning of laws and regulations, District policies, procedures, principles, guidelines, and best practices related to finance.
• Ability and willingness to learn new technology systems.

Essential Functions:

• Assist with the day-to-day operations of the finance office and provide clerical support.
• Provide support with data entry in accounts payable, accounts receivable and other general ledger tasks.
• Assist with calling vendors, reconciling differences and maintaining up to date files.
• Monitor aging purchase orders and receivables and initiate follow up with departments or external vendors.
• Provide support to department and building administrative assistants via email, phone, in person training and creating work aids.
• Generate reports or compile data to support the finance office and other departments throughout the district.
• Monitor and process electronic paperwork workflow and support users of the workflow.
• Assists in maintaining electronic documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Preserve confidentiality of information.
• Maintain fiscal responsibility as a good steward of the District’s resources.
• Exhibit the highest level of professional ethics, work ethic, and integrity.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning Saline Area Schools.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Uses standard office equipment such as personal computer, scanner, copy machine and telephone.

Travel Requirements

Limited travel to and from meetings may be required.

Physical and Mental Demands, Work Hazards

• Exemplary, regular and predictable attendance is essential in this position.
• Works in standard office and school building environments.

Qualification Profile

• Graduation from high school required, Associates or Bachelor's degree preferred.
• Experience providing exemplary customer service to internal and external customers.
• Experience with general bookkeeping and/or business office functions such as, accounts payable, accounts receivable, payroll, general ledger preferred.
• Strong computer skills and familiarity with Excel.
• Evidence of ability to establish positive working relationships with coworkers and all stakeholders.

Terms and Conditions of Employment

• Accepting part-time or full-time (20-40 hours per week) for the right candidate, full year position.
• Rate of pay $18.31 - $19.33 per hour depending upon experience
• Saline Area Schools employment
• Full Medical | Dental | Vision | Life and LTD available (cash-in-lieu if opt out) with full time employment
• Automatic enrollment in Michigan Public School Employees Retirement System

Individuals seeking employment in the public service sector need to have a desire to serve. They will have an understanding that the monetary compensation for their job is not going to be the same as it might be in the private sector. However, the fringe benefits, flexibility and collaborative work environment far exceed those in the private sector and the profession is immensely rewarding.

FLSA Status: Non-exempt