Hospital Support Coordinator - Alexandria, VA
Full Time
Alexandria, VA 22304
Posted
Job description
Hospital Support Coordinator
The Hospital Support Coordinator will be primarily responsible for inventory management and control, staff scheduling and hospital office administrative functions.
Essential Functions:
Inventory Management and Control - Determine quantity and type of inventory needed. Count, monitor and secure inventory stock. Establish protocols for inventory requests from staff and clientele. Prepare purchase orders. Obtain authorization for purchases as needed. Track backorders. Oversee shipment receipt and unpacking protocols. Distribute and rotate stock to reduce waste. Confirm order accuracy and address issues with vendors. Maintain vendor relationships. Keep abreast of new products and present them to the practice owners and veterinarians. Maintain an accurate inventory database. Ensure that all state and federal pharmacy and drug regulations are followed. Assist the Practice Manager in maintaining OSHA records and compliance. Set and update inventory prices in consultation with the Practice Manager and owners. Monitor internet-pricing of shopped items and report discrepancies to Practice Manager and owners. Ensure that copies of all purchase orders, shipping documents and returned item receipts are given to the Practice Manager. Online pharmacy contact person. Opening, logging and distributing all mail. Scanning and uploading bills to Bill.com. Maintaining card receipts as appropriate.
Staff Support and Scheduling - Prepare and disseminate staff schedules. Enter Doctor schedules that are prepared by the Practice Manager into Avimark. Ordering scrubs and name tags for new hires and replacement scrubs. Coordinating staff events including buying and distributing birthday/ anniversary cards and/or flowers, scheduling lunch and learns, and gift cards. Adding employees to Bonusly.
Administrative Functions - Monitoring and compiling survey data. Alerting PM of negative survey and identifying positive survey results for recognition by the PM. Initiating International Certificate process. Order and maintain X-ray badges. Virginia Tech donation list. Contacting Handyman for building repairs. Initiating CSU tickets.
Account Receivable (AR) - Review accounts for accuracy. Initiate invoices for any account balances. Bill clients accordingly. Setting up the accounts in Avimark, collecting the correct paperwork, sending invoices and statements, and following up on collecting payments when they are behind. All interaction with Rescue accounts.
Additional Job requirements - Ability to stand, sit, bend and lift 15 pounds. Working knowledge of office equipment, like printers and fax machines. Proficiency in MS Office (MS Excel, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task. Self motivated, proactive, detail oriented, efficient, and accuracy of work
Education - High School Diploma required, Associate degree preferred
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