Job description

Position Summary

The Firm Administrator will oversee the day-to-day operations of the Firm and all non-attorney staff who perform a variety of clerical and administrative support tasks to facilitate the efficient operation of the law firm.

Essential Duties and Responsibilities

• Oversee day-to-day operations, including finance, human resources, marketing, communications, facilities, including expansion and renovation activities, information technology and service center.

• Collaborate with firm owner and executive team to facilitate operational plans.

• Develop and execute operational policies and procedures for efficient operations.

• Collaborate with financial leadership to develop budgets, financial controls, policies and procedures to support fiscal responsibility.

• Leads non-attorney staff to encourage maximum performance and efficiency and promotes company culture and vision.

• Manage vendor and equipment contracts.

• Manage outsourced IT and HR vendors, as well as contractors and alarm company.

• Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.

• Communicate effectively, both orally and in writing.

• Other duties as assigned.

Key Leadership Traits

· Strong leadership and interpersonal skills.

· Confident, proactive management style

· Financial management.

· Results-driven.

· Excellent communicator.

· Strong problem-solver.

· Organizational skills and ability to transform aspirational goals into achievable action.

Requirements and Preferred Qualifications:

• ·Bachelor’s degree in business administration, finance or public administration; MBA preferred.
• 5-7 years of senior management experience, preferably in a law firm or professional services environment.
• Demonstrated experience leading a diverse team.
• Proven track record of success.
• Ability to maintain calm demeanor in a fast-paced environment.
• Ability to build consensus and relationships among executives, partners, and staff.

Preferred Required Skills/Abilities:

· Superior written and verbal communication skills.

· Excellent interpersonal and customer service skills.

· Advanced understanding of office management practices including knowledge of accounting procedures and information systems.

· Articulate, organized, able to prioritize tasks, delegate when appropriate and a team player with excellent listening, verbal and written communication skills

· Extremely proficient in Microsoft Office Suite or other similar software program, specifically Word, Excel, PowerPoint and Outlook and Adobe Acrobat

· Ability to maintain confidential records.

· Ability to think and act independently and with minimal supervision.

· Highly organized with strong attention to detail and ability to meet deadlines.

· Professional appearance and demeanor.

Job Type: Full-time

Pay: $75,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Fort Myers, FL 33966: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have law firm experience?

Education:

• Bachelor's (Required)

Experience:

• 5 -7 years of management (Preferred)

Work Location: One location

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