Job description

Position Summary
The Logistics Assistant will be assisting in the monitoring of incoming shipments from vendors. The main responsibility will be analyzing the shipping status of each purchase order, and entering information into an inbound tracker to ensure product(s) are entered in the system correctly for the distribution center to receive, this will include regular buys and special orders, pre-orders, and pre-sales. A successful candidate is tech savvy, proficient in excel, and able to keep up with follow up communication via email with external and internal parties.
Essential Duties & Responsibilities

• Communication with vendors by approving and analyzing shipping documents for approval to ship to our DC by comparing goods entered in existing purchase orders
• Able to be organized by saving documents and logging information by comparing two sets of data from internal and external data points
• Strong communication with vendors to confirm shipping status for orders
• Ability to manage emails and keep up with follow ups for internal/external teams
• Oversee the shipping status for each purchase order and provided a detailed analysis for internal teams
• Provide recaps for incoming product for internal teams
• Work with the Buying, Retail, and DC teams to execute vendor returns at the end of each season. This includes uploading the data approved to return in NetSuite, assign the returns to the retail teams, and organize the return documentation/information to be provide to the vendor
• Create and manage excel spreadsheets
• Oversee and maintain excel workbooks containing large amounts of information and data
• Ability to complete work accurately and with detail
• Verify & Audit data points, identifying contrasting differences in the system and documents
• Retrieve data from databases and electronic files as needed
• Prepare and create courier labels if needed

Qualifications

• Proficient with Excel/ Computer Proficiency
• Strong interpersonal, problem-solving, and organization skills.
• Ability to work independently
• Identify problems or irregularities for early resolution
• Detail oriented and ability to work in a fast-paced environment
• Strong communication and follow through skills
• Time management skills & ability to respond to time-critical issues
• Demonstrates a sense of urgency
• Familiarity with freight forwarders and customs brokers
• Experience using NetSuite or another ERP system

Additional responsibilities may be assigned at the discretion of leadership.

Job Type: Part-time

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