Job description

We are looking for a Bookkeeper to organize and coordinate financial duties and office procedures. Your role is to ensure high levels of organizational effectiveness, and communication. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Bookkeeper should have experience with a variety of office software (email tools, spreadsheets and databases). Ultimately, the Bookkeeper should be able to ensure the smooth running of the office financials and help to improve Guy Harvey Ocean Foundation's procedures.

Responsibilities

• Partner with HR to update and maintain office policies as necessary
• Manages accounts payable/receivable and works with staff to ensure proper accounting procedures are in place for expeditions, programs and events
• Reviews, updates, and/or develops internal control systems for the Guy Harvey Ocean Foundation and oversees internal audits which check for compliance on a variety of policies and standards. Provides recommendations for improvement
• Performs daily cash management, monthly bank reconciliation, and maintenance of recurring journal entries; reviews and prepares non-recurring journal entries
• Maintains all necessary records and accounting reports and records all transactions on a timely basis
• Assists Program Directors in developing and controlling budgets, reviews and evaluates program efficiency
• Demonstrated ability to multi-task, prioritize and work in a collaborative environment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, and service providers
• Manage office General and Administrative budget, ensure accurate and timely reporting

Skills

• Bachelor’s degree in human services, business, public/NPO administration, accounting or equivalent preferred, or, minimum 4 years successful operational and relevant experience, preferably in similar non-profit agency.
• Strong proficiency in a variety of computer applications including Quickbooks, Microsoft Word and Excel.
• Ability to establish and maintain collaborations with community organizations.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community with a track record of building authentic, constructive relationships with others.

• Knowledge of office administrator responsibilities, systems and procedures
• Attention to detail and problem solving skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: Remote

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