Job description

Looking for Office Manager. Candidate for this position will have the primary responsibility for processing One Fiber invoices and managing the One Fiber invoicing process.

Responsibilities:

• This position provides administrative functions in support of several different internal groups (Company Wireline Engineering, Finance, PMO).
• The incumbent is responsible for co-ordination and completion of clerical and administrative services under the direction of the above teams. In addition, this position will assist in any principal duties as required. DUTIES:
• 50 percent duties - support daily activity of automated invoice processing and associated analysis and reporting.
• 25 percent duties- Support daily activity of manual goods receipt entry.
• Remaining time managing email, attending meetings and responding to questions from internal and external customers.
• Manage database updates for all manually created invoices to ensure invoicing database is maintained as near real-time as possible. Manage special projects as assigned.
• Analyze and organize Excel data for reporting and analysis.

Skills:

• EXCEL SUPER USER needed. Advanced Excel skills manipulating data with VLOOKUP’s and Pivot tables, sorting and identifying discrepancies and anomalies.
• Project Management experience and ability to drive tasks/projects to completion.
• Excellent verbal and written communication skills with external construction vendors and internal engineers and mgmt.
• Understanding of accounting principles including three-way match
• Experience with Accounting Systems (SAP)
• Ability to work well on a team to accomplish goals.
• High level administrative skills, including Microsoft word and Excel.
• Ability to communicate to all levels, excellent organizational skills.
• High school degree required / some college desired.
• 7-10 years of experience in financial, accounting and/or project management support.
• Written and oral communication skills in order to work with external vendors and internal engineers and project managers.
• 3-5 years’ work experience in Telecommunications and/or 2-4 years college

DESIRED SKILLS:

• Knowledge of SAP and ability to research data and run reports.
• Knowledge of ERP Portal and ability to create confirmations and purchase orders.
• Knowledge of workflow and reporting tools.

Specific to this position, experience with CoFEE Engineering Workflow tool, Tableau Reporting tools, and SAP and/or company's nSAP or vSAP systems desirable. Candidate will be required to read and understand contracts and purchase orders, process invoices, reconcile spend, run reports, support internal engineers and external vendors. Experience in telecommunications industry and/or fiber construction desirable.

Job Types: Full-time, Contract

Salary: $30.00 - $40.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Please provide your email address.

Education:

• High school or equivalent (Preferred)

Experience:

• Office management: 1 year (Preferred)
• Advanced Excel (VLOOKUP’s, PivotTable): 1 year (Preferred)
• SAP: 1 year (Preferred)
• Project management: 1 year (Preferred)
• Financial accounting: 1 year (Preferred)
• Telecommunication Industry: 1 year (Preferred)
• ERP: 1 year (Preferred)

Work Location: One location

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