Job description

TRINITY EPISCOPAL CHURCH –BELLEVILLE, MICHIGAN

Position: Office Manager
Location: 11575 Belleville Road, Belleville MI 48111
Starting Salary: $20/hour
Hours: 15-20 hours/week
Date Posted: October 1, 2022
Posting Expires: When filled
Application Process: Submit Cover letter and Resume

Trinity Episcopal Church has a proud history of outreach. We are a congregation of 70 active members and a welcoming and affirming diverse faith community.

Position Summary
The Office Manager works under the direction of the Priest and in close coordination with the Vestry to manage the business of the Church including preparation of each Sunday’s worship materials, management of office functions, risk management, and facility management.

This position requires 15-20 hours per week. Work schedule is flexible, and some hours may be worked at home; but each week must be coordinated to overlap with the Priest’s time in the office.
When on site, the Office Manager is often working in the building alone. This position pays $20 per hour with two weeks of paid vacation, taken in consultation with the Priest.

Responsibilities

• Communications o Prepare the weekly bulletin. o Maintain the website, upload videos to YouTube, and assist with Facebook. o Send out “mass” communications to congregation, including video links. o Manage the Prayer List. o Prepare and submit reports including weekly, monthly, and annual report. o Manage the contact database for the church. o Manage inquiries and conversations with visitors and parishioners with integrity and confidentiality. o Attend Vestry meetings and take Minutes.

• Administrative and office tasks o Manage phone calls, messages, and email. o Manage the church activities calendar. o Inventory and order office supplies. o Track and record parish activity, service, and event attendance. o Organize and maintain office files and other important church documents o Compile and copy the music for the Choir Director on a weekly basis. o Coordinate occasional special projects. o Use approved software and methods to update software, back up computers, and prevent malware.
• Building management o Assist with special events (community events, memorial services and luncheons, etc.)

TRINITY EPISCOPAL CHURCH –BELLEVILLE, MICHIGAN o Maintain cleanliness standards and supervise the cleaning service. o Oversee scheduling of room requests; communicate with groups about terms of use. o Track service agreements and contracts as needed. o Assist in scheduling maintenance of systems for the printer, HVAC, fire prevention, etc. o Establish and routinely review the building key inventory

• Other office related tasks as directed by the Priest or Wardens

Qualifications and Abilities

• Demonstrated computer, web, social media, and office software (Microsoft Office) skills.
• Ability to learn new software programs that are unique to the church setting.
• Attentiveness to detail and accuracy of work.
• Well-developed interpersonal skills, and both written and verbal skills.
• Demonstrated ability to work autonomously, as well as collaboratively as part of a team.
• Willingness to adjust work schedule around high priority times of the year.
• Ability to multi-task in the face of competing demands.
• Ability to nurture an atmosphere of collegiality, inclusiveness, shared responsibility and collective accomplishment.
• Previous work or other experience in a church setting preferred.
• Respect for the mission, ideals, and structures of this Church.

Other

• Trinity parishioners or immediate family members of parishioners will not be considered.
• Three references are requested.
• A criminal background check and credit report will be required.
• Church training in child abuse prevention and harassment prevention will be required.
• The State of Michigan defines a mutually voluntary employment relationship as “at will. “This “at will” employment may be terminated by either party, with or without cause, at any time.

Job Type: Part-time

Pay: From $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Ability to commute/relocate:

• Belleville, MI 48111: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Belleville, MI 48111

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