Job description

About us

Veneklasen Associates is the most prominent and innovative acoustical consulting firm in the world. Our services include acoustics, noise, vibration, audio-visual (AV), information technology (IT), and security. With a focus on providing inventive and attractive solutions for acoustical enhancements or corrective measures for unacceptable levels of noise and vibration, Veneklasen Associates has the expertise, experience, and the tools needed to serve all of our clients’ needs. Our work has been recognized worldwide, from working on local projects, to some of the world’s most iconic and recognizable structures. We strive for excellence, and stay at the cutting edge of our industry to provide the best acoustical services possible. We are leaders, offering innovative solutions to design challenges.

Overview of Position

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for the overall management of the office including but not limited to the overall day to day management of the company, developing intra-office communication protocols, streamlining administrative procedures, managing various departments, office staff supervision, tasks delegation and providing various reports as required by the CEO.

The successful office manager is an energetic professional who will wear many hats and will work with the CEO to manage multiple entities, departments and projects in the USA, UK, India and other countries. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of professionals, technicians and support staff.

Overall Summary of Responsibilities

· Organizing and managing various departments and offices under the supervision of the CEO.

· Organize and manage the office/ offices on a day-to-day basis.

· Continuously evaluate the office management procedures and make necessary changes to prepare for future needs.

· Ability to work in a fast-paced environments.

· Take initiative and manage situations effectively.

· Manages and maintains CEO schedules, meetings and calendars

· Make travel arrangements as needed.

· Produces, prints, sends correspondence and emails for CEO.

· Conducts research, compiles data and prepares reports for the CEO.

· Use initiative to handle a wide variety of administrative support projects.

· Use independent judgement and discretion as it related to responsibilities detailed above.

· Other as required.

Special Considerations and Prerequisites

· Proven office management and administrative experience

· Knowledge of office management responsibilities, systems, and procedures

· Excellent time management skills and ability to multitask and prioritize work.

· Attention to detail and problem-solving skills.

· Excellent written and verbal communication skills.

· Strong organizational and planning skills.

· Excellent interpersonal skills.

· Ability to travel from one office to another as required.

· Strong follow through and customer service orientation.

· Highly detail oriented and must be able to manage conflicting priorities, while being extremely adaptable and flexible.

· Proficient in Microsoft Office.

· Knowledge of accounting, data, and administrative management practices and procedures.

· Knowledge of clerical practices and procedures.

· Knowledge of human resources management practices and procedures.

· Knowledge of business and management principles

· Computer skills and knowledge of office software packages.

• Poised professional that functions with a high level of integrity, confidentiality and excellence.

Job Type: Full-time

Pay: $80,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Relocation assistance
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Work Location: Hybrid remote in Santa Monica, CA 90404

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