Job description
POSITION SUMMARY:
The position of Operations Administrator – Janitorial Supplies & Equipment will aid and provide support to the Alliance Maintenance Operations Department. Responsibilities of this role includes but is not
limited to; supply, equipment and uniform purchasing, purchase order tracking, processing of vendor and sub-contractor invoices, and billing functions.
The incumbent is an experienced, self-motivated independent individual who is highly flexible and willing to take on a variety of tasks and responsibilities. He or she must be adaptable and capable of
working in a fast moving, ever-changing, fluid environment.
He or she must have proven administrative support skills. Additionally, they must have excellent written and verbal communication skills, as well as great attention to detail along with the ability to work within
a complex organization.
ESSENTIAL FUNCTIONS:
- Solicits quotes and places orders for janitorial related items.
- Processes purchase orders for supplies, equipment, and repair services as requested.
- Track supply and equipment expenses, to ensure budgetary compliance.
- Processing and approving payment of vendor and sub contractor invoices in accordance to Accounting Department deadlines.
- Order uniforms for new employees or to replace worn items as needed for janitorial staff.
- Billing functions as it relates to billable supply and equipment purchases.
- Other administrative duties as assigned by management.
QUALIFICATIONS:
- At least five years’ experience in a comparable Administrative role;
- Computer proficiency with Microsoft Office Suite;
- Proven ability to prioritize delegated tasks and meet deadlines;
- Excellent communication skills and professional demeanor;
Pay Range: $60,000-$70,000
Alliance is a leading and dynamic provider of premier facilities-related services to landmark stadiums, arenas and commercial properties in the New York metropolitan area. Currently we are seeking motivated, experienced Operation Administrator- Janitorial Supplies & Equipment.
One Company. One Vision. A World of Building Services
About You
You'll be successful in this role if you:
- Are passionate about and interested in contributing to the effective operation as well as growth of Alliance Building Services and related organizational units;
- Ability to work autonomously but knows when to ask questions or seek guidance.
WORKING CONDITIONS:
Travel Requirements
- Minimal (< 10%) local travel within NYC area;
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is occasionally required to stand; walk; sit;
and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.
- The employee must occasionally lift and/or move up to 10 pounds.
- Specific vision abilities required by the job include close vision, distance vision, facial
Work Environment
Work environment characteristics described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
- Works at Alliance corporate office, Operations area.
- The noise level in the work environment is typically minimal
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