Job description
SUMMARY: Performs a variety of basic personnel related clerical duties associated with applicant screening, typing and filing, maintaining employment records, and basic functions relative to customer service.
ESSENTIAL DUTIES AND RESPONSIBILITIES: This list is not intended to be all-inclusive and other duties may be assigned.
- Handling routine inquires or requests, answer phones, other duties as assigned.
- Greet persons entering the Recruiting Department as first point of contact.
- Assists recruiting team at job fairs by conveying to candidates a positive, inviting, and respectful workplace, consistent with the organization’s branding strategy.
- Gathers specified information and compiles routine reports; checks and compares data for accuracy and completeness.
- HR functions include but not limited to: I9 documentation and federal guidelines, employment practices, application processes, data entry, pre-employment physicals, and the onboarding of new employees.
- Verify employment applications are complete and accurate; screens applications; compile applicant logs, determines basic qualifications, initiates letters to applicants regarding receipt and status of employment.
- Maintain complete confidentiality regarding employee data, and all Employment/Human Resources information.
- Must have excellent communication skills, customer service and have high level of attention to details; exceptional organizational skills and ability to prioritize.
- Directs incoming calls; informs prospective candidates of application and position posting status, conducts basic employment verifications, and answers inquiries. Screens and distributes incoming mail.
- Schedules and maintains calendars; notifies prospective employees of physicals, coordinates with department supervisors and initiates contacts with applicants regarding interviews and assists in determining new employee orientation and start dates. Conducts personal and professional reference checks and initiates criminal background checks.
- Establish and maintain effective working relationships with others in the company as well as outside customers.
- Perform additional duties as required by management
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the work environment, knowledge, skill, and/or ability required or preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: High school diploma or GED is required. Experience in food manufacturing desired.
COMMUNICATION SKILLS: Must have excellent written and verbal communication skills. Ability to think, communicate in a fast-paced environment. Must be able to effectively communicate with maintenance, production, and management personnel.
LANGUAGE SKILLS: Ability to read and interpret documents in the English language such as applications, training materials and procedure manuals. Must be able to effectively communicate with candidates, hiring managers and others within and outside of the organization. Must be able to read, write and speak, bilingual preferred. Will be required to translate conversations and documents between English and Spanish.
MATHEMATICAL SKILLS: Ability to apply mathematical applications to practical situations.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical, diagram, written and/or verbal form and deal with several abstract and concrete variables.
OTHER SKILLS AND ABILITIES: Ability to use computers and all standard programs used by the industry and the ability to learn and effectively use any and all other computer programs that are or will be made available. Strong personal computer skills and understanding of recruiting metrics and reports required. Must hold a valid driver’s license due to periodic business travel.
PHYSICAL DEMANDS: While performing the duties of this job, the employee will be required to move about the facility. The employee is required to sit; use hands to finger; handle; or feel/hold objects; reach with hands and arms; climb or balance; speak, hear, taste, and smell. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vison, color vision, depth perception, and the ability to adjust focus. Individual must be able to effectively work in a normal production environment where temperatures and noise levels may vary. Generally, the incumbent must be able to sit and use a computer for extended periods of time.
WORK ENVIRONMENT: The work environment includes normal office environment. The noise level in the work environment is usually quiet.
NORMAL WORK SCHEDULE: The hours and days of work are established as needed by operations and at the discretion of management and may be changed (increased or decreased) by management as required.
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