Job description

The Personal Assistant to the Senior Executive Vice President provides various personal and professional duties.

Essential Function and Responsibilities:

• Prepares and organizes meetings, parties, and other social events with Events department
• Assists in calendar scheduling, traveling arrangements and itinerary
• Assists in other personal errands and tasks for other family members as needed
• Verifies and confirms appointments
• Learns family preferences and anticipates needs
• Schedules appointments and organizes personal activities
• Composes personal correspondence and runs errands
• Keeps track of expenses (managing receipts, logs, credit card reconciliation and reimbursements)
• Handles and submits purchase request forms for principals
• Provides administrative support and assistance at Market America sponsored events and meetings
• Prepare/pack luggage for principals when traveling
• Notifies appropriate personnel of problems and issues
• Manages files and documentation with the utmost level of organization
• Opens packages, manages tracking, pending and delivered orders; often large volumes
• Assists with office duties in the absence of other staff
• Leads or assists with ad hoc tasks and projects as they arrive daily
• Complies with company policies and procedures
• Partners with the family to ensure needs are met
• Supports the Company’s Safety Programs
• Acts as an ambassador and champion of the company culture, ethics, and values

Performs any other functions and duties assigned and necessary for the smooth and efficient operation of the Principles Estates.

Education & Experience:

• High School Diploma or equivalent
• Five years’ experience in assisting high profile individuals
• Valid driver’s license required

Computer/Communication Skills:

• Proficient use of MS Office Products (Outlook, Word, Excel, PowerPoint)
• Tech savvy especially with smartphones and Apple devices
• Advanced ability to perform standard administrative tasks such as email correspondence, scanning, faxing, copier usage, printing, replenishing toner, etc.
• High energy level, comfortable performing multifaceted projects in conjunction with day-to-day tactical activities
• Ability to get along and work with diverse personalities; tactful, mature, flexible
• Proven ability to handle confidential information with integrity and discretion
• Thrives under pressure of deadlines and changing priorities
• Ability to be consistent and remain determined, focused, confident, and in control under pressure
• Prioritizes and models good communication skills; follows up, timely responses, proactive and positive in approach
• Participative management style—advocate of team concept
• Ability to establish credibility and be decisive—but is able to recognize and support the family preferences and priorities to advance the organization
• Results and people oriented, with judgment to balance other business considerations
• Service oriented, but assertive/persuasive
• Long or odd hours and weekend & holiday coverage as needed
• Daily schedule will vary with a normal work week of 45-50 hours
• Weekends and evenings will be needed, frequency will vary depending on staff levels and the needs of the Estate

Travel:

• Local travel
• Travel up to 25%, often with little notice

Job Type: Full-time

Pay: From $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Experience:

• Estate: 5 years (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

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