Program Coordinator - Research Ethics & Compliance
Job description
Program Coordinator – Research Ethics & Compliance
Summary
This position is for someone interested in joining a team that is critical to providing training and support to clinicians, faculty and staff in regulatory requirements for scientific research at MaineHealth. This Program Coordinator will work closely with MaineHealth’s Director of Research Ethics & Compliance. The successful candidate will perform both administrative and professional duties supporting the Research Ethics & Compliance Director and other team members as assigned. They will be responsible for coordinating the day-to-day activities for the team, and will work in close alliance with them to facilitate workflow and maximize appropriate outreach. This Program Coordinator will assure all program-related activities are carried out successfully and in a timely manner. They will act as the liaison with all levels of staff who interact with the Research Ethics & Compliance team and will serve as the first point of contact for research teams seeking assistance.
Essential Functions
Supports division programs
- Manages Institutional Review Board (IRB) Inbox inquires
- Maintains several departmental agendas including IRB meeting agendas/reviewer assignments/guest & presenter invitations/confidentiality agreements/new member documents
- Records/maintains meeting attendance, creates/runs electronic polls for IRB Meetings
- Prepares submission summaries, reviews submissions for CVs/trainings/research FCOIs
- Manages research financial conflict of interest submissions
- Provides technical support for IRB submission and training platforms for investigators
Supports department, team and or program to ensure smooth running and fulfillment of initiatives.
- Schedules meetings for the Office of Research Ethics & Compliance (OREC) Director and staff as needed
- Administrative duties including paying invoices, collecting mail, and assisting in new employee onboarding
- Supports OREC Director as needed with urgent requests and projects
- Maintains departmental statistics and cost reports for purposes of supporting the budget.
- Reconciles purchase orders and invoices.
Coordinates procurement, production, and supply of program materials
- Coordinates, submits and tracks all supply orders, outside orders and disbursements for OREC.
- May perform other duties as assigned.
Minimum Knowledge, Skills, and Abilities Required
- Education: Bachelor’s degree or equivalent work experience in related field.
- License/Certifications: N/A
- Experience: See “Education.” Approximately one to two years related work experience.
- Knowledge of project management, and educational practices.
- Basic knowledge of healthcare systems, with previous experience in healthcare industry and customer service preferred.
- Strong verbal and written communication skills, including drafts of correspondence and other written materials.
- Strong software and computer skills, including Microsoft Office (including Power Point, Access, and Excel), database development and website development, Strong interpersonal skills and demonstrated ability to provide excellent customer service and maintain relationships with individuals from diverse backgrounds.
- Ability to work both independently and to collaborate with teams of individuals in diverse settings.
- Analytical ability to gather and interpret data in situation where the problems are moderately complex.
- Ability to concentrate and pay close attention to detail.
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