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Cennox wants all employees to feel valued, appreciated, and free to be who they are at work. Our employee lifecycle processes are designed to prevent discrimination against our people regardless of gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect which makes them unique. Therefore, everyone is encouraged to apply for employment with Cennox.

Cennox is currently seeking a Project Administrative Assistant based in the Murrieta, CA area to provide administrative support to the Projects Division managers. This full-time position will support ongoing projects and offers you a chance to become part of a rapidly growing company!

Duties and Responsibilities:

• Provide administration support to the Projects Division managers
• Verify and process paperwork & photos daily with accuracy
• Create purchase orders
• Process invoices upon job completion
• Accurately look over the team work logs and approve daily.
• Make sure the techs are planning out their monthly schedules proficiently and completing those assignment on time.
• Communicating to Project Manager or Customer when they do not have access, need to reschedule, or other various day-to-day issues.
• Submit travel arrangements as needed
• Attend team and customer calls
• Provide communication with customers, including making customer notification calls
• Maintain general online files, including job files, vendor files, and other files related to the company’s operations.
• Locate new subcontractors for upcoming contracts nationwide
• Performs other duties as assigned

Skills and Requirements:

• Basic computer skills, required
• Excellent communication skills both written and verbal
• Excellent customer service
• Ability to meet deadlines with strong organization, time management, and prioritization skills
• Tenacious in seeking the resolution of issues/problems – ‘can do’ attitude
• Good understanding of Microsoft Office including Outlook, Excel, & SharePoint

Education and Experience:

• High School Diploma or equivalent
• Project administration/coordination experience a plus
• Experience in an office environment a plus
• Experience working with federal/governmental or financial institutions is a plus

Physical Requirements:

• Ability to sit and stay focused for long periods of time
• Vision correctable to 20/20
• Finger dexterity for keyboarding and computer usage

Perks:

• Flexible work schedule and paid training

Company Overview:

Cennox is a global company that provides comprehensive, centrally managed field services for our clients across a range of industries. Visit us at www.cennox.com to learn more

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