Job description

Honolulu Roofing is one of the most established union roofing companies on Oahu, serving the hospitality, commercial and government sectors for over 20 years. As we continue to grow, we’re looking for motivated team players with a desire to excel.

We are currently looking for a Project Coordinator that will function as the hub for most communication related to estimating, project management and administration. This position will also support our sister company as time permits. Prior experience in the construction industry is preferred, but a desire to learn is a must! Pay is based on knowledge and experience. A summary of the responsibilities and qualifications for the position is listed below.

Key Job Duties

The primary duties of the Project Coordinator is to assist and support the Project Managing Estimators. The Project Coordinator will be involved in maintaining, monitoring, and responding to bidding opportunities, job set up, project managing support for estimators, progress billings and closing out completed projects.

Responsibilities:

· Maintaining, monitoring and responding to bidding opportunities, such as but not limited to plans, specs, bonds, due dates, addendums, materials and bid walks, supporting estimators with bids/estimate submissions.

· Maintaining and monitoring projects including plans, schedules, work hours, budgets, expenditures and change orders.

· Organizing, attending and participating in preconstruction and production meetings, preparing necessary presentation materials and documenting follow up actions.

· Contract administration to include execution of each signed contract from initial set up, integration with Sage/Accounting software, to daily input of job progress reporting to appropriate programs to closing out the job with appropriate warranty paperwork.

· Create a look ahead schedule for the estimating team

· Coordinating travel to the outer islands as needed for estimators and crews

· Communications with clients, subs, GCs, vendors, suppliers

· Prepare and submit billings for projects, enter into Sage

· Payroll support to include collecting time sheets, cross check accuracy and submit to accounting. Submit all certified payroll info to accounting.

· Office support to include answering phones, maintaining hard copy files of relevant info for the staff and crew, maintain petty cash account, inventory and order office and warehouse supplies as needed.

· Maintain vehicle list, schedule maintenance as needed, ensure up to date on all permits, etc.

· Coordinate and track all in-house sheet metal orders.

Qualifications:

· Prefer 3+ years of Project Coordinator experience, preferably in the construction industry.

· Excellent verbal, written, organizational and time management skills

· Excellent customer service orientation and attitude

· Prefer familiarity with Sage (formerly Timberline)

· Must have ability to use Microsoft Office programs Outlook, Excel, and Word. Prefer experience with Projects, but not mandatory.

· Organizational/Multi-task Skills – able to allocate one’s time effectively and manage tight deadlines; ability to work under pressure and achieve quality results; ability to handle multiple demands, and adapt to changes, detail oriented

· Hawaii driver’s license required

· Regular in-office attendance is required

Benefits:

· Medical, Dental, Vision

· Paid holidays and PTO

· 401k, including a safe harbor contribution

Compensation commensurate with experience

Please send your resume with 3 references. Walk-in applications for this position are currently being accepted through our sister company, Commercial Roofing: Mon-Fri between 9:00am – 2:00pm. (94-260 Pupuole Street, Waipahu, HI 96797). Actual physical office for Honolulu Roofing is located in Kakaako.

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have a valid drivers license?
• Are you available to start within 1 - 2 weeks?

Experience:

• Project Coordinator: 3 years (Preferred)

Work Location: One location

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