Job description

Marous Builders is currently seeking a full-time Project Coordinator in Willoughby, OH to join our growing team. In this role, you will provide assistance to the President and Estimators while preparing a project, then to the Project and Field Managers during a project.

Pay: $50k-$65k depending on experience

Benefits:

• Medical
• Dental
• Vision
• Short- and Long-Term Disability
• 401k
• Life Insurance
• Paid Time Off
• Bonuses

Responsibilities:

Administrative Functions

• Coordinate travel, meetings/conference rooms (in-person and telephone), lunch and learns, and webinars, etc. for the division.
• Order office supplies and send out mailings via UPS, FedEx, Certified Mail, and USPS.
• Order/Upload Project Specifications and Drawings.
• Provide general administrative/clerical assistance to various support functions of the company as necessary.
• Assist with additional projects, duties, and tasks as assigned.
• Process change orders & purchase orders.

Preconstruction

• Assist Estimators during the bidding process: Binders, Tabs, and the completion of the Bid Forms.
• Assist Estimators with coordination/request of Bid Bond information.
• Assist with the completion of the Pre-qualification application as requested.

Project Management

• Establish and maintain working relationships and communication with the project team.
• Conduct project surveys: Preconstruction, In-progress, and Completion.
• Maintain a current Project Directory.
• Issue/Record Notice of Furnishings and Notice of Commencements.
• Attend Accounting Handoff Meetings.
• Record and track all Handoff meetings.
• Collect and assemble project documents, both paper and electronic, for archiving.
• Maintain information in company operations system, Viewpoint:
• Maintain the Viewpoint database and templates.
• Maintain/Collect SL Compliance Subcontract data: COI, BWC, etc.
• Maintain project directory: Add/maintain firms and suppliers as necessary.
• Create subcontract templates.
• Generate, create and track status of all subcontracts.
• Facilitate vendor credit packet.
• Enter meeting minutes and RFI data.
• Process submittals/transmittals.
• Route subcontract change orders.

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• Run miscellaneous reports.

• Manage Project Close-out:
• Request/Collect/Assemble an Operation & Maintenance Manual to include warranty, care and maintenance, approved submittals and contact information per each specification.

Requirements:

• High School Diploma required, Associates Degree or relevant Certification preferred, or equivalent experience.
• At least three (3) years of office experience within a corporate business environment.
• Knowledge of business administrative functions, preferably in the construction industry.

Marous Builders is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. MBC is also committed to compliance with all fair employment practices regarding citizenship and immigration status

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift

Supplemental pay types:

• Bonus pay

Education:

• High school or equivalent (Required)

Experience:

• Administrative: 3 years (Required)

Work Location: One location

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