Job description

Fun, creative & energetic full-service event company located in Monmouth County NJ seeks to hire a full-time Project Coordinator to join our growing team. This individual is involved in attendee management, program materials design/production, registration website management as well as various office duties related to event preparation and execution.

Job Description:

• Attendee ManagementPrimary point of contact for all attendees

Monitor attendee registration and create status reports
Work with air travel partners on securing flights
Assist with creating and testing registration websites
Manage rooming list/room block
Various report production, including rooming list, arrival & departure manifest, itineraries, participant lists, etc.

• Program MaterialsCreate and produce on-site and final logistics materials

Use registration system to mail merge attendee information
Work with graphic designer and account manager to ensure attendee reports are accurate for mailings
Assist in writing program materials including sourcing and production
Offer creative ideas and insight

• RegistrationReports using Cvent Registration System

Handle additions, changes, and cancellations

• Event PreparationAssist with packing in preparation for on-site events

Track shipments and ensure timely delivery
Assist with gift packaging
Create hospitality log

Requirements:

• BA/BS - business, hospitality or marketing preferred
• 2 years experience in corporate meeting & events industry
• Working knowledge and proficiency is Microsoft Office including Word, Excel and PowerPoint
• Knowledge of Zoom, Microsoft Teams, Adobe Illustrator and Canva a plus
• Online registration platform experience – Cvent preferred
• Highly organized and able to maintain timelines and deadlines
• Strong attention to detail
• Ability to create written content using correct grammar and spelling
• Occasional travel, including weekends
• Strong interpersonal skills and ability to create and cultivate positive relationships with clients, vendor partners and teammates.
• Sense of humor and likes to have fun!

Only candidates meeting the above criteria will be considered.

Job Type: Full-time

Pay: $40,000.00 - $42,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Fair Haven, NJ 07704: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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