SUMMARY:

The Project Financial Coordinator (PFC) is a is an integral member of the project team and is responsible for project coordination with an emphasis on accounting and budget administration. The PFC handles administrative tasks, such as document and information distribution, financial report collation and communication support throughout the entire life cycle of a project.

The PFC handles the administrative function through all phases of the project delivery process and construction activities and is responsible for monitoring and coordinating financial activities of the assigned projects. They must have the capability to meet schedule and deliverable requirements accurately, promptly and professionally as directed by the Project Director and project teams. The PFC will also collaborate and communicate with vendors/suppliers and contractors during all aspects of the project as needed by the PM to improve the efficiency and reliability of project execution.

The PFC must also effectively execute coordination and communications with the project team to assure schedule targets and assigned deliverables are completed in a timely manner.

The Project Financial Coordinator reports to the VP of Construction Services. They will also have substantial interaction with and receives direction from Project Coordinators, Project Managers, and other project team members. The PFC must be able to work in a matrix organization where working with and through others to achieve the project goals.

This is a full time FLSA non-exempt position. The position requires 40 work hours per week with the ability to work more if necessary.

• Assists management of project financials including Forecasting Report, Contingency Allowance Report and actual spend tracking on a routine basis maintaining accuracy of costs associated with each project and project documentation.
• Prepares monthly client billing.
• Reviews and processes subcontractor invoices monthly.
• Processes CCOs, POs, PCOs and Bulletins including cost compilation and issues resolution.
• Responsible for entering project budgets into Procore.
• Issue trade contracts.
• Maintains project billing.
• Processes change events, commitments, PCCO’s and trade change orders.
• Manage owner change orders.
• Supports project directors throughout the lifecycle of a project.

• Bachelor’s Degree in Business Administration, Accountancy, Finance or similar field; or equivalent experience
• A minimum of 5 years of accountancy and/or billing experience
• Proficient with Microsoft Office products and adobe acrobat
• Excellent communication skills
• Creative, innovative, and fun!

Valued, but not required

• Billing experience in the construction management industry
• Familiar with Construction Management software (Procore)
• Timberscan
• AIA contract documents

• CSM Group offers competitive wages and benefits, including:
• Medical, Dental & Vision Insurance
• Generous Vacation Time & Paid US Holidays
• Company 401(k) Matching Contributions
• Flexible Spending Accounts (FSA)
• Employee Assistance Program (EAP)
• Parental Leave Policy
• Short and Long-Term Disability
• InsuranceTerm Life and AD&D Insurance

Physical Demands - Office

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use the computer, telephone, and other office equipment. The employee frequently is required to walk, sit, and talk or hear. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Work Environment - Office

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works in an office environment. For the most part ambient room temperatures, lighting and traditional office equipment are as found in a typical office environment.

This position is in Kalamazoo and travel outside Kalamazoo is infrequent.

This Position Description reflects the position’s essential functions and does not prescribe or restrict the tasks that may be assigned.

CSM Group is an equal opportunity employer. All applicants for employment will receive equal opportunity consideration for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identify, height, weight, marital status, physical or mental disability, genetic information, qualified veteran status, or any other characteristic protected by applicable federal, state, or local laws.