Job description

Reporting to the Head of Digital Initiatives & Information Technology Operations Services (DIITOS), the Project Manager (PM) provides project management for operations, infrastructure and software development related projects. The PM works with stakeholders, often using an agile methodology, to articulate goals, define scope, and prioritize deliverables; collaborates with project teams to develop project plans; monitors progress during project implementation and communicates status with stakeholders, project teams, and Library management.

Digital Initiatives and Information Technology (DIIT) supports library staff and users by providing access to library technologies via the campus network infrastructure backbone. Supported technology resources include the integrated library system and online catalog; network connectivity including servers, storage, operating system and application server delivery; and programming and application development in support of digital and web-based initiatives. Through collaborative efforts with all areas of UCLA's libraries, DIIT assists in the development and delivery of technologies for all types of electronic resources. DIIT is comprised of several teams, including: Software Development & Library Systems, Operations and Services (including Data Center and Network Team, Helpdesk Team and Learning & Research Technology Services), the Digital Library Program, and the Data Science Center. DIIT's approximately 50 staff members also work as collaborative partners with units in other areas of the library and provide technology support for the major business systems used by the libraries.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

Qualifications for Position

20
Records

Qualifications

Required/Preferred

1. Demonstrated experience managing projects using a formal Project Management methodology.

Required

2. Ability to follow directions from more than one senior stakeholder.

Required

3. Ability to communicate clearly and effectively, both in writing and verbally, with a variety of team members and stakeholders, including technical staff, library client stakeholders, library funders, and technical management.

Required

4. Detail oriented with strong organizational and analytical problem-solving skills.

Required

5. Ability to describe alternatives to stakeholders, to explain trade-offs, and to negotiate specific and realistic deliverables, budget, and schedule.

Required

6. Ability to coordinate numerous activities with competing deadlines without compromising quality of work.

Required

7. Demonstrated ability to plan and conduct meetings and document outcomes.

Required

8. Experience with collaboration tools, including wiki software (e.g. Confluence) and task tracking software (e.g. Jira.)

Required

9. Proficiency using productivity tools, including Word, Excel, PowerPoint, email, and electronic calendaring system.

Required

10. Knowledge of agile software development and similar project management methodologies.

Required

11. Demonstrated ability to monitor project progress and identify project plan schedule problems.

Required

12. Demonstrated ability to identify potential risks and develop contingency plans for most likely risks. Experience in Risk Management processes and Risk Matrix spreadsheets.

Required

13. Ability to initiate and maintain cooperative working relationships with coworkers, supervisors, managers, and client stakeholders. Ability to work harmoniously and as a team player, to thrive in a team-based environment, and to foster teamwork among others.

Required

14. Demonstrated sound judgment and ability to work independently, set priorities and maintain them, and follow through on assignments. Ability to adjust priorities and procedures as directed by changing goals and objectives.

Required

15. Outstanding organizational skills to manage multiple projects and perform efficiently and courteously in a fast-paced environment with conflicting priorities and frequent distractions and interruptions.

Required

16. Ability to get to work reliably and on time and to be present in the workplace during normal working hours.

Required

17. Ability to summarize complex information concisely and accurately to diverse stakeholders. Ability to author regular and accurate project status reports, produce project progress metrics, and short status description paragraphs for all in-flight projects.

Required

18. Experience managing projects in IT or digital library systems.

Preferred

19. Awareness of Portfolio Management methodology.

Preferred

20. Project Management Institute certification.

Preferred

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
03-13-2023

External Posting Date:

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