Job description

Shift: 8:30AM – 5PM

Description:

Position Summary: Located at NYC HQ, responsible for greeting and announcing visitors while representing the company in a professional manner. Liaison with Building Management on Corp. Services work orders. Process Corp. Services vendor invoices. Perform clerical administrative tasks as required.
Receptionist

• Manage employee daily desk booking reservations and any office related COVID protocols as needed
• Greet and ensure guests sign in and comply with COVID related office protocols and manage Envoy App
• Answer incoming mainline calls and update phone directory & mainline recordings for NYO.

Liaison with building management

• Manage/Delegate work orders for building related requests
• Ensure all vendor COI’s are up to date and valid
• Employee Building Security/Access (Includes Brivo, upload photos)
• Liaison with cleaning company (PBM)

1) Nature & Scope: Please describe relationships, level of confidentiality, and financial responsibility (e.g. budgets). Position typically works with all level’s of employees, vendors and guests. Incumbent plans activities for this position weekly, with individual initiative in daily routine. Decisions have minimal impact on the organization as a whole, and errors may cause some unnecessary expense to the department and organization.
2) Key Competencies: List the minimum requirements necessary to satisfactorily perform the current position. If an item is preferred, please designate it as such.
Experience / Background: Requires 2-3 years of experience in an office environment; property administration experience preferred.
2) Required Skills/Competencies: Excellent English language - both verbal and written communication skills and a clear speaking voice. Must have professional appearance and possess the ability to interact in a professional manner with clients, staff and visitors. Proficient in Word, Excel and PowerPoint. Thoroughness, interpersonal awareness and resourcefulness are required. Must be able to manage multiple priorities.

• Verbal and written communication skills to interact clearly with customers, vendors and other employees
• Organization skills to keep accurate records and find important information quickly
• Time management skills to prioritize and complete a side variety of tasks throughout the day
• Patience and listening skills to respond appropriate and interact positively with upset customers
• Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive

Education: High School diploma; high level of working knowledge of MS Office.
Receptionist

• Manage employee daily desk booking reservations and any office related COVID protocols as needed
• Greet and ensure guests sign in and comply with COVID related office protocols and manage Envoy App
• Answer incoming mainline calls and update phone directory & mainline recordings for NYO.

Liaison with building management

• Manage/Delegate work orders for building related requests
• Ensure all vendor COI’s are up to date and valid
• Employee Building Security/Access (Includes Brivo, upload photos)
• Liaison with cleaning company (PBM)

1) Nature & Scope: Please describe relationships, level of confidentiality, and financial responsibility (e.g. budgets). Position typically works with all level’s of employees, vendors and guests. Incumbent plans activities for this position weekly, with individual initiative in daily routine. Decisions have minimal impact on the organization as a whole, and errors may cause some unnecessary expense to the department and organization.
2) Key Competencies: List the minimum requirements necessary to satisfactorily perform the current position. If an item is preferred, please designate it as such.
Experience / Background: Requires 2-3 years of experience in an office environment; property administration experience preferred.

Required Skills/Competencies:

Excellent English language - both verbal and written communication skills and a clear speaking voice. Must have professional appearance and possess the ability to interact in a professional manner with clients, staff and visitors. Proficient in Word, Excel and PowerPoint. Thoroughness, interpersonal awareness and resourcefulness are required. Must be able to manage multiple priorities.

• Verbal and written communication skills to interact clearly with customers, vendors and other employees
• Organization skills to keep accurate records and find important information quickly
• Time management skills to prioritize and complete a side variety of tasks throughout the day
• Patience and listening skills to respond appropriate and interact positively with upset customers
• Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive

Education: High School diploma; high level of working knowledge of MS Office.

Additional Information:
*****KEY MUST HAVE*****: Someone who is professional as they will be sitting at the front desk greeting customers; personal and strong communications skills; face of the company as customers walk-in. NEED A STELLAR candidate

Job Type: Contract

Salary: $27.00 - $30.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• New York, NY 10177: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Required)

Work Location: One location

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