Job description
Job DescriptionSUMMARY - This position is responsible for providing administrative support to ensure efficient operation of the department. Supports the department through a variety of tasks related to organization and communication. Familiar with a variety of the department concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Reports to the Service Supervisor and performs administrative office duties under direct supervision of the Service Supervisor. Individuals in this position must be able to establish effective working relationships with others and communicate well with other employees, the public, other City Departments, and other agencies.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Receives telephone calls and visitors from the public (and Department personnel) and provides routine information and reports on services provided by the department.
Separates police reports into categories, distributes as necessary, and enters them into the police department computer system.
Maintains confidential files in compliance with applicable legal requirements. Keeps records up to date by processing status and benefit changes in a timely fashion.
Processes requests for copies of police reports and releases them in accordance with Right to Privacy procedures
Releases impounded vehicles upon receipt of proper documentation.
Gathers, compiles, and analyzes data for preparation of reports related to Department activities.
Processes reports and correspondence for false alarms billing.
Responsible for receipt and proper processing of payments for parking tickets, vehicle releases, red-light camera payments, fingerprinting, or other Police related services.
Codes and processes Uniform Crime Reports (UCR) for the state of Maryland.
Processes red light camera violations. (including Court appearance as needed).
Obtains clear, legible electronic fingerprint images of applicants or the general public using Live Scan equipment and properly submits them to CJIS and/or the FBI.
Process expungement requests of criminal records.
Willingly and cooperatively accepts other related duties and responsibilities as assigned.
MINIMUM QUALIFICATIONS –
Background - Applicant must be a citizen of the United States (U.S.) with no convictions of a felony or a serious crime. Applicant must also complete a background examination that may include, but is not limited to, a criminal history check, education and professional certification verification, credit check and drug testing before employment with the city.
Education and/or Experience - High School Diploma or GED and some college level courses preferred, and a minimum of three years of progressively responsible administrative experience. Experience should include at least two (2) year’s budget control and responsibility.
Certificates, License, Registrations - Completion of the National Incident Management System (NIMS) command courses required by the City Office of Emergency Management within six (6) months of employment with the City.
Computer Skills - Ability to operate a personal computer. Proficient in the use of typical word processing software such as Microsoft Word and the use of spreadsheet software such as Microsoft Excel. Able to learn and apply other office software and automated office procedures. Able to learn and use other computer-based processes including the City’s Software Packages for finance and human resource. The ability to type 35 words per minute and produce work that meets departmental formatting requirements. The ability to understand the functions and properly use Computer Automated Dispatch Information Systems and Crime Management Systems, (CADIS/CMS), National Crime Information Center, Maryland Interagency Law Enforcement System (NCIC/MILES), Motor Vehicle Administration (MVA), and Criminal Justice Information System (CJIS) computer systems.
MUST BE ABLE TO PASS A PRE-EMPLOYMENT PHYSICAL examination, INCLUDING DRUG SCREEN, AND A CRIMINAL BACKGROUND CHECK.
The City of Laurel is an Equal Opportunity Employer.
MUST PROVIDE PROOF OF UP-TO-DATE COVID-19 VACCINATION PRIOR TO YOUR START DATE
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