Secretary - Guidance and Counseling
Job description
Terms of Employment:
12 months/ 226 days per year. Salary is at the Administrative Support Pay Plan - PG 5 on the EISD Compensation Plan. Annual salary range is $30,917 – $37,239 based upon directly related experience.
Primary Purpose:
Under moderate supervision organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members.
Qualifications:
Minimum Education/Certification
- High school diploma or GED equivalent recognized by the Texas Education Agency or a regional accrediting agency and
- Official college transcripts verifying sixty (60) earned hours of college credit
- Applicant must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the applicant, before continuing within the process towards possible employment
Special Knowledge/Skills:
- Proficient skills in keyboarding, data entry, word processing, and file maintenance
- Strong Microsoft Office knowledge (Excel, Word, PowerPoint, Outlook, and OneNote) and ability to use Excel to provide reporting in various forms
- Ability to prioritize workflow to address the multiple needs of the Director of Special Education or the department
- Ability to multi-task numerous complex administrative activities
- Understanding of technology terms and familiarity with technical equipment
- Effective communication and interpersonal skills
Experience:
- Three (3) years secretarial experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.
- Compile, maintain, and file all reports, records, and other documents as required.
Accounting
- Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.
- Order and maintain inventory of office supplies and program equipment.
- Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.
- Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
- Maintain a schedule of appointments and make travel arrangements for department staff.
- Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
- Receive, sort, and distribute mail and other documents to department staff.
- Keep informed and comply with state and District policies and regulations.
- Maintain confidentiality of information.
- Attendance at work is essential job function.
- Perform other duties as assigned in the best interest of the district.
Supervisory Responsibilities:
None.
Tools/Equipment Used:
Standard office equipment including personal computer and peripherals
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
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