McManis & Monsalve Associates (MMA) is a small, economically, disadvantaged women-owned small business (EDWOSB) professional services firm. MMA provides services and solutions in the areas of program management, personnel security, training, process improvement and security. Our firm provides cleared professionals for the Department of State, Department of Homeland Security, Defense Counterintelligence and Security Agency, Special Operations Command, TRADOC, Defense Health Agency, National Institutes of Health, and Indian Health Services. MMA provides subject matter experts, program managers, project managers, analysts, intelligence analysts, security professionals, logistics specialists, trainers, adjudicators, budget analysts for a wide variety of mission critical requirements.

This position will be stationed in Rosslyn, VA.

Position Summary

The Security Assistant (Security Administrator IV) is responsible for entering or editing data pertaining to new background investigation cases. The incumbent assigns cases to the appropriate team members; maintains statistical records with regard to the status of individual cases; monitors the transmission of cases, ensuring that proper documents have been included; logs all pertinent information into a computer case tracking system and/or record management system; uses an automated data processing system and a variety of software packages and programs to accomplish a wide range of clerical, statistical and data entry/retrieval tasks in support of administrative work. Position is full-time, non-exempt and to start immediately upon selection and security clearance processing and receipt.

Essential Functions & Responsibilities/Description

Duties and responsibilities include but are not limited to:

• Review all security packages
• Contact the appropriate office and/or applicant to request missing documents
• Create case folders for all security packages
• Assign the packages the proper codes in the data system
• Assign cases to case managers
• Type up Moderate Risk Public Trust security clearance sheets
• Close cases in Case Management System (CMS)
• Sorts all incoming mail to the proper case manager and team leader
• Mail security clearances to different bureaus
• Answer inquiries from case managers and team leaders
• May be asked to assist in making deliveries to HR/REE (in DC)
• Ability to lift up to 10 lbs.

Minimum Qualifications

• Undergraduate degree
• Degree not required with High School diploma or GED equivalent and five (5) years of specialized administrative experience
• Specialized experience must include the following:
  • Office management
  • Suspense tracking
  • Review of executive level correspondence
  • Database administration
  • Financial and project status tracking and reporting
  • Monthly reports
  • Maintaining operating procedures
• Extensive knowledge of the following:
  • Electronic database operations management
  • Administrative and correspondence processing procedures
  • Understanding of procedures required for processing actions for review, approval, and release

• Work under close and continuing supervision and follow detailed guidelines covering all aspects of the work on assignments designed to expand capabilities and knowledge
• Must have strong computer skills to include database experience and possess a proficiency in data entry - training will be provided on specialized databases utilized
• Must maintain absolute discretion in the handling of the following:
  • Classified information
  • Criminal investigative reports
  • Personnel files
  • Other sensitive matters

Preferred Qualifications

• Two (2) years of specialized office experience in the areas specified above with an undergraduate degree

Mandatory Requirements

• May be subject to a Government Security Investigation and must meet eligibility for access to classified information, Secret clearance level
• Entry onto duty will be assigned upon receipt of a Secret clearance

MMA is an Equal Employment Opportunity/Affirmative Action Employer that treats all employees and applicants equally without discrimination because of race, color, religion, age, sex, sexual orientation, gender identity or expression, pregnancy, national origin, genetic information, disability, protected veteran status or any other characteristic protected by law. We comply with all applicable laws governing employment practices and do not discriminate. MMA complies with the laws and regulations set forth in the EEO is the LAW poster. You can view MMA's EEO Policy. MMA does not discriminate against applicants or employees based on inquiring about, disclosing, or discussing their compensation or the compensation of other applicants or employees. We comply with all laws and regulations set forth in the Pay Transparency poster.

As a federal government contractor, in accordance with applicable laws, regulations, and Executive Orders, MMA is required to develop annual Affirmative Action Plans (AAPs). Any employees or applicants who wish to review the Affirmative Action Plan (AAP) for Protected Veterans and Individuals with Disabilities can contact us at (301) 540-8864. If you are a disabled individual or disabled Veteran and require a reasonable accommodation in applying for any posted position, please contact us at Recruitment@groupssi.com or call (301) 540-8864.