Job description
Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that’s making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other’s truest selves.
We understand that pursuing a new job is a big deal. Maybe you’re afraid you won’t fit in. Well, here’s the good news. For us, the days of “fit in to get in” are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits.
Our Newest Opportunity:
Summary:
The Senior Executive Assistant supports the CEO/President and the Digital corporate office in a wide range of endeavors. She/he serves as the principal liaison between the President and an increasingly diverse organization including over 750 employees and more than 30 broker offices across the nation. The EA manages the daily operations of the President’s office, providing clerical, administrative, and time management support, as well as assists other C-Suite members and company executives, as needed.
Essential Duties and Responsibilities (include but are not limited to):
- Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans.
- Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the President’s time and office.
- Prioritizes and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
- Works closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities.
- Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the President updated.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
- Assists in coordinating the agenda of senior management team meetings and off-sites.
- Oversees all practical arrangements for executive meetings, (room arrangements, catering needs, etc.).
- Supports CEO, CPO, CFO, COO and EVP of Client Services
- Project Management for Events- Digital Dash, Conference, Leadership Retreat
- Manages Internal GIVE Program
- Oversees company travel program and coordinate travel/payment for all employees as needed
- Supports talent management and training initiatives
- Manages two direct reports- Executive Assistant to M&A and Receptionist
- General office management including:
- Manages the day-to-day operations of the office.
- Receives and interacts with incoming visitors, clients and guests.
- Interacts with internal staff at all levels.
- Assists with various HR matters and other duties as assigned.
Qualifications, Skills and Requirements:
- Poised and confident individual with excellent writing and interpersonal skills.
- Must be able to effectively prioritize multiple tasks, meet short deadlines and take direction well.
- Must be able to coordinate multiple schedules and produce accurate work despite frequent interruptions.
- Possess the ability to perform assigned duties with minimum supervision.
- Have strong attention to detail and accuracy.
- Must be able to adapt and function well in fast-paced environment.
- Must be able to maintain confidentiality at all times and with unquestionable integrity.
- Ability to build strong professional relationships with stakeholders, including staff and external partners.
- Demonstrated proactive approaches to problem solving, with strong decision-making capability.
- High emotional maturity.
- Ability to perform well within a team as well as independently.
- Advanced proficiency in Microsoft Office.
Education, Training and Experience:
- 3+ years of experience supporting Executive and C-Suite professionals, required; 5+, preferred.
- Bachelor’s Degree, preferred.
- Management experience, preferred.
- Experience handling sensitive and confidential matters.
Thank you for your interest in joining the OneDigital team!
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