POSITION: NYFF Special Events Coordinator

DEPARTMENT: Special Events

LOCATIONS: New York, New York

TERM: Seasonal (10 Weeks): 8/14/2023 - 10/20/2023

RATE: $900-1000/wk

About FLC

For over 50 years, Film at Lincoln Center has been dedicated to supporting the art, elevating the craft of cinema, and enriching film culture. Film at Lincoln Center fulfills its mission through the programming of festivals, series, retrospectives, and new releases; the presentation of podcasts, talks, and special events; and the creation and implementation of artist initiatives. Since its founding in 1969, this nonprofit organization has brought the celebration of American and international film to the world-renowned Lincoln Center arts complex, making the discussion and appreciation of cinema accessible to a broad audience and ensuring that it remains an essential art form for years to come.

JOB OVERVIEW

Reporting to the Senior Manager, Events & Industry Relations, the NYFF Special Events Coordinator is a key seasonal position focused on the late-stage planning and execution of a portfolio of NYFF Official Events. Working within established department structures the coordinator is responsible for creating venue plans, runs of show, invite lists, and orchestrating day-of logistics for their assigned programs. They will participate in after-action reporting as well as the larger festival wrap process.

PRINCIPAL DUTIES

• As directed by the Senior Director of Events, and working from the NYFF Events Plan, they will handle end-to-end production elements for their assigned events including:
  • Participating in planning and stakeholder meetings
  • Overseeing invite list creation and the invite/confirmation process
  • Facilitating required F&B coverage, support staff, etc
  • Day-of logistics such as check-ins, volunteer oversight, etc
  • “Hosting” their spaces and events, ensuring NYFF Standards are maintained
  • Prepare after-action reports for each event.
• Ensure that the festival database is updated with relevant event information
• Venue scouting when needed
• Submit required paperwork - estimates, invoices, etc. - for sign-off/approval.
• Support larger “Gala” Events as required.

EXPERIENCE/SKILLS REQUIRED

• 2-3 years event production/support experience
• Experienced with databases and event management software (Zikpster, Wordfly, Eventbrite, Eventival)
• Comfortable with Google Suite (Gmail, Google Docs, Sheets, Forms, etc)
• Ability to work independently as part of a larger team
• Flexibility to work evenings and/or weekends as driven by the festival calendar
• Customer service experience a plus
• Attention to detail and time management
• Cordial and ability to work in stressful situations
• Film Festival experience is a plus but not required
• NYFF conducts all of its events in person; while some work-from-home/hybrid work can be accommodated, during the festival, staff are expected to report onsite

SUPERVISION

Senior Director of Special Events, Special Events Manager