Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.

Bargaining Unit:

UUP

Job Summary:

The Department of Facilities Management and Development at SUNY Downstate Health Sciences University is seeking a full-time Staff Assistant. The successful candidate will:

• Draft correspondence for regulatory reports, filing and reports for DOH, EPA, TJC, FDA and others.
• Support for required reporting of corrective actions based upon regulatory findings.
• Support with timekeeping, vacation schedules, and overtime records.
• Coordinate and complete payroll records.
• Conduct tracking of filing and tracking of service contracts and purchase requisitions and orders.
• Provide administrative support for the physical plant administrators as well as other staff of FM&D as required.
• Maintain documentation in personnel file and department files.
• Keep abreast of availability of supplies and notify supervisor of relevant changes as appropriate.
• Prepare letters, memos, forms and statistical reports.
• Maintain filing system, generate statistical chart, track and record monthly unscheduled attendance.

Required Qualifications:

• 2+ years of administrative/office-setting experience required.

Preferred Qualifications:

• Associate's Degree preferred.

Work Schedule:

Variable Days; 8:00am to 4:00pm

Salary Grade/Rank:

Salary Range:

Commensurate with experience and qualifications

COVID-19 Vaccination Requirement:

An approved COVID-19 vaccination.

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Equal Employment Opportunity Statement:

SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.

Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at 718-270-3025.